Digital Resource Management - January 2017 Enhancements

New Deposit Functionality

A new Deposit functionality was added, allowing library staff to submit content to Alma to be added to the repository on behalf of patrons (Staff-Mediated Deposits). This will be enhanced next release with the ability to deposit via the SWORD API.

To support the Deposit functionality, the following activities can be performed:

  • Deposit Configuration – There are several configuration activities that must be performed to allow you to use the Deposit functionality:
    • Configuring Deposit profiles – Before deposits can be made, a deposit configuration profile must be created that determines how submitted deposits are processed.
    • Configuring Deposit Return Reasons – You can configure the email message sent to depositors when their deposit is returned for corrections.
    • Configuring Deposit Decline Reasons – You can configure the email message sent to depositors when their deposit is declined.
    • Configuring Patron Deposit Templates – You can configure the template of the email sent to depositors when their deposit is submitted, approved, declined, returned, or withdrawn.
  • Search for Deposits – You can search for deposits submitted to Alma.
  • Approve Deposits – You can approve deposits submitted to Alma by patrons.
  • Staff-Mediated Deposits – Library staff can submit deposits to Alma on behalf of patrons.

Activating/Deactivating Remote Digital Repositories

Remote digital repositories can now be deactivated so that they do not appear in the drop-down list when creating an import profile and adding a digital representation. This way only the remote repositories that are used are displayed.

To support this feature, the following developments have been implemented:

  • The Active column appears in the list of remote repositories. A yellow check mark indicates that the remote repository is active. When clicked, remote repository becomes inactive and the check mark becomes gray.
    remote_repository_list
    Active Column
    If an import profile is configured with a remote repository, the remote repository cannot be disabled.
  • When configuring a remote repository, you can now mark it as Active or Inactive:
    Status Drop-Down List

Additionally, you can now delete remote repositories:

remote_repository_list_delete

Delete Remote Repository

MMS ID Column Added to Digital Lists

The MMS ID column was added to the following digital-related pages in Alma:

  • Top-Level Collections:
    Collections
  • Sub-Collections:
    Sub-Collections

Additional Digital Resource Management Enhancements

  • UNIMARC, KORMARC, and MARC21 can now be used interchangeably as the source and target formats when creating digital import profiles.
  • The Clean Operational Thumbnails job was removed. This job was not in use.