Program Release Notes February 2024

Release Date: February 15, 2024

Create a Database of Organizations

New tools have been added to facilitate creating a curated database of organizations.

  1. Click the Advanced Menu.

  2. Click the Manage Custom Questions button.

  3. Click the Create Custom Questions button.

  4. Enter a Question Title, for example, Select your organization.

  5. Set the Question Type to Dropdown.

  6. Set Required to Yes.

  7. Add an Option for when the reservation is not connected to an organization, for example, This room booking is not for an organization.

  8. Add an Option for when the reservation is connected to an organization that has not been added to the database, for example, My organization is not listed. Please add the organization supplied in the next question.

  9. Add an option for other known organizations, for example Troop #206 or the Eastside Flower Arranging Club.

  10. Select where the Question Template should be applied:

  11. Event Booking

  12. Room Booking

  13. Equipment Booking.

  14. Click the Create button.

  15. Edit the question to enable the question in Search Filters

  16. Click the Update button.

Collect New Organization Names for the Database

  1. Click the Advanced Menu.

  2. Click the Manage Custom Questions button.

  3. Click the Create Custom Questions button.

  4. Enter a Question Title, for example, Please add my organization or group.

  5. Set Question Type to Short or Long Answer.

  6. Set Required to No.

  7. Select where the Question Template should be applied, Event Booking, Room Booking, and Equipment Booking.

  8. Click the Create button.

  9. Edit the question to enable the question in Search Filters and click the Update button.

Add New Organizations to the Database

  1. Click the Advanced Menu.

  2. Click the Manage Custom Questions button.

  3. Click the Edit button for the Select your organization question.

  4. +Add an option and enter the new organization name to the database.

Add Saved Questions to a Room

  1. Click the Room Management menu.

  2. Edit a meeting room.

  3. Set Custom Questions to Yes.

  4. Click + Load from saved questions and select your questions.

  5. Click the Save Changes button.

Patron View

  1. When booking a meeting room, patrons will see the questions added and have the option to submit a new organization for the database.

Add, Edit, Search, or Approve a Booking

From Room Bookings:

  1. Use the Check Availability tab to add a new booking. You'll have the option to choose an organization from the dropdown.

  2. Use the Booking Search tab to search by question template.

  3. Use the Pending Approval tab to review a booking. You'll have the option to change the organization from the dropdown.

Release Date: February 28, 2024

Publish Immediately

Users who can publish events now have the ability to override the event approval process and publish an event immediately.

UI Text

More text is editable by Admins.

Bug Fixes

API Filtering

A bug was fixed where the API was showing incorrect items when being filtered.

Confirmation Emails

A bug was fixed where room booking confirmation were being sent instead of equipment confirmations.

Booking Approvals

A bug was fixed where bookings without names could not be approved. (empty name) is now displayed as a hyperlink.

Reminder Emails

A bug was fixed where incorrect text was displayed in reminder emails.

Age Display

A bug was fixed where fractional years would not display on the series list view.

24-hr Time

A bug was fixed where an instance of 24-hr time was displayed instead of 12-hr time on the calendar view of room bookings and events.

Patron Pending Room Reservations

A bug was fixed where patron room reservation were being overridden by staff creating events.

Guest Impersonation

A bug was fixed where the list of events under Event Tickets had the same event name of the last event the guest registered for.

A bug was fixed where cancelled events were shown with no indication they were canceled when impersonating a guest.

Date Formatting

A bug was fixed when adding an event with recurring dates, the format prompt was DD-MM-YYYY instead of MM-DD-YYYY.