Electronic Serials Claims
The table below shows the fields from Sierra records that are sent when a claim is transmitted electronically to a vendor, and the maximum number of characters allowed for each field. Which fields are sent and the maximum number of characters sent for each field are established by the X12 format, not by Innovative. If the field in the Innovative record is longer than the number of characters allowed in the X12 format, the field is truncated.
The fields listed below are the only Sierra record fields that are sent. If a record has multiple fields with the same tag, only the first field is sent.
| Bibliographic record: Fields Sent to Vendor | ||||
| X12 Data Element | X12 Data Element Description | Innovative Data Element Sent to Vendor | Mandatory or Optional | Maximum characters |
| REF03 | SICI number | Constructed from the ISSN (i-tagged field of bibliographic record) and multiple checkin record fields (enumeration and chronology). | O | 17 |
| REF03 | Title | t-tagged or 245 field of bibliographic record | O | 60 |
| Vendor record: Fields Sent to Vendor | ||||
| N104 | Library's SAN | NOTE2 ($EDI|d) of the vendor record | O | 17 |
| N104 | Account number (locally-defined number for the library). If present, this will take precedence over the library's SAN. | NOTE2 ($EDI|e) of the vendor record | O | 17 |
| Checkin record: Fields Sent to Vendor | ||||
| LIN03 | Library's claim number | checkin record number | M | 13 ('.' and c are not transmitted) |
| LIN05 | Claim version
The number of times the issue has been claimed (1st claim, 2nd claim, etc.) |
CHECK-IN or 950 field | M | 5 |
| LIN09 | Quantity claimed
The number of copies claimed. |
Constructed from multiple checkin record fields (the number of copies expected minus the number received). | M | 5 |
| N102 | Delivery address name | First line of the address referred to by the RLOC field | O | 30 |
| PID05 | Free-form note/instructions | Entered during claiming. Not retained in a record. | O | 80 |
| REF02 | Vendor Product Number
This number is usually only needed when the VEN TITLE # field pertains to more than one title (such as a membership) and an additional number is required to identify the actual title. |
Customizable variable-length field in the checkin record | O | 30 |
| REF02 | Vendor Title Number
Note that your organization may have selected a different name and tag for this customizable variable-length field (common alternate names are Vendor Subscription Number and Vendor ID Number). This field contains the Agent Unique Subscription Identifier. |
Customizable variable-length field in the checkin record; often the f-tagged field | M | 30 |
