System Administration Permissions Reference

Access administration

Description	Administer Polaris; open and use the Polaris Administration menu on the Polaris Shortcut Bar.
Organization level	System
Permission	Allow

Access logon branch

Description	Log on to branches other than the Home branch; often used for rotating staff.
Organization level	System
Permission	Allow

Access MARC Re-indexing during next server upgrade

Description	Set the system-level Cataloging setting MARC Re-index during next server upgrade to Yes. When the server upgrade is complete, the setting is automatically reset to No.
Organization level	System
Permission	Allow

Access MARC Validation: Authority

Description	Open the Automated MARC Validation: Authority setting in System Administration
Organization level	System
Permission	Allow

Access MARC Validation: Bibliographic

Description	Open the Automated MARC Validation: Bibliographic setting in System Administration
Organization level	System
Permission	Allow

Access reports and notices

Description	Generate reports; generate overdue, hold, fine, and other notices; use the Utilities, Reports and Notices option available from the Polaris shortcut bar.
Organization level	System
Permission	Allow

Access search agent reports

Description
Organization level	System
Permission	Allow

Access tables

Description	Review and change the database and policy tables from the Administration Explorer and organization workforms.
Organization level	System
Permission	Allow

Branches

Description	Work with branch administration records. The Access permission is needed to search for branches and open the Branches folder in the Administration Explorer.
Organization level	System
Permission	Access, Create, Modify

Collections

Description	Work with collections administration records. The Access permission is needed to search for the collections and open the Collections folder in the Administration Explorer.
Organization level	System
Permission	Access, Create, Modify

INN-Reach administration

Description	Work with the INN-Reach Administration tool to monitor INN-Reach processes on the local server
Organization level	System
Permission	Access, Modify

Libraries

Description	Work with library administration records. The Access permission is needed to search for libraries and open the Library folder in the Administration Explorer.
Organization level	System
Permission	Access, Create, Modify

Log files

Description	Allows users with this permission to access all available log files for their organization through Polaris System Administration (web-based).
Organization level	System
Permission	Access

Logon branch

Description	Log on to the branch even though the username is not associated with the branch; often used for rotating staff. (The staff member must also have the Access logon branch: Allow permission set at the System level.)
Organization level	Branch
Permission	Access

MARC Validation: Authority - delete row

Description	Delete validation rules for locally-defined MARC authority tags. All organizations use the settings in this Cataloging profile.
Organization level	System
Permission	Allow

MARC Validation: Authority - insert row

Description	Add rules to validate locally-defined MARC authority tags. All organizations use the settings in this Cataloging profile.
Organization level	System
Permission	Allow

MARC Validation: Authority - modify row

Description	Edit the settings for the authority validation rules.
Organization level	System
Permission	Allow

MARC Validation: Bibliographic - delete row

Description	Delete validation rules for locally-defined bibliographic tags. All organizations use the settings in this Cataloging profile.
Organization level	System
Permission	Allow

MARC Validation: Bibliographic - insert row

Description	Add rules to validate locally-defined MARC bibliographic tags. All organizations use the settings in this Cataloging profile.
Organization level	System
Permission	Allow

MARC Validation: Bibliographic - modify row

Description	Edit the settings for the bibliographic validation rules.
Organization level	System
Permission	Allow

Modify address table

Description	Maintain organization addresses. Add and delete entries in the Addresses policy table. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify and create display entities

Description	Controls access to the Entities Definition dialog, launched from the Title Display Configure or Community Information Configure dialogs. Edit existing display elements (entities) or define custom entities (bibliographic entities only) for PAC search results displays.
Organization level	System
Permission	Allow

Modify authority control table

Description	This permission is not used by the system.
Organization level	System
Permission	Allow

Modify authority deduplication table

Description	Determine the rules for identifying duplicate authority records when authority records are imported. Add and delete entries in the Authority Deduplication policy table. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify authority overlay retention table

Description	Add and delete entries in the Authority Overlay Retention table that identifies authority tags that must be transferred to overlayer records. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify authority record import: preferred cataloging source

Description	Add and delete entries in the Authority Record Import: Preferred Cataloging Source table that identifies preferred cataloging sources for imported authority records.
Organization level	System
Permission	Allow

Modify bibliographic deduplication table

Description	Add and delete entries in the Bibliographic Deduplication database table that is used to determine duplicate bibliographic records.
Organization level	System
Permission	Allow

Modify bibliographic record title displays

Description	Access and work with the Title Display Configure dialog boxes for PowerPAC and Mobile PAC. Select bibliographic entities for display in PAC search results views; set display order; edit labels; create and edit entity definitions.
Organization level	System
Permission	Allow

Modify bibliographic tags to retain/delete table

Description	Add, modify, and delete entries in the Bibliographic Tags to Retain/Delete table that identifies tags to retain from incoming records when they are imported.
Organization level	System
Permission	Allow

Modify call number hierarchy table

Description	Modify individual entries in the Call Number Hierarchy database table that is used to identify bibliographic tags that contain the call number, and the order in which the tags are checked. All organizations use this table.
Organization level	System
Permission	Allow

Modify circulation status table

Description	Modify individual entries in the Circulation Statues database table that contains the descriptions that display for standard item circulation statuses.
Organization level	System
Permission	Allow

Modify claim reason table

Description	Add, modify, and delete entries in the Claim Reasons policy table that defines the standard reasons a claim is filed with a supplier. All organizations use the same table.
Organization level	System
Permission	Allow

Modify community record title displays

Description	Access and work with the Community Information Display profiles for PowerPAC and Mobile PAC. Select community information entities for display in PAC search results; set the display order; edit entity definitions; and edit labels.
Organization level	System
Permission	Allow

Modify computype label printer commands table

Description	Add or modify Computype label printer commands in the Computype Label Printer Commands database table.
Organization level	System
Permission	Allow

Modify contact persons table

Description	Add, modify, and delete entries in the Contact Persons policy table that contains a list of staff members whose names can be listed on notices and reminders. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify countries table

Description	Add and modify entries in the Countries policy table that is used to maintain standard postal code formats used in records with addresses. (Postal code format entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify course reserves table

Description	Add, modify, and delete entries in the course reserves policy tables: Courses, Schools/Divisions, Course Reserves, Departments, Course terms
Organization level	System
Permission	Allow

Modify cross reference display constants table

Description	Change individual entries in the Cross Reference Display Constants table that specifies how heading cross-references are displayed for browse searches in the PAC. Entries cannot be added or deleted.
Organization level	System
Permission	Allow

Modify currencies table

Description	Add, enable, disable, and delete entries in the Currencies policy table that specifies the currencies (such as US or Canadian dollars) that can be used in Acquisitions records. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify dates closed table

Description	Add, modify, and delete entries in the Dates Closed policy table that lists the dates when branches are closed. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify did you mean overrides table

Description	Add, modify, and delete entries in the Did You Mean Overrides database table that is used to override suggestions for the Did You Mean function in the PAC.
Organization level	System
Permission	Allow

Modify donation fund category table

Description	Maintain a list of standard donation fund categories in the Fund Categories policy table. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify due date modification reasons

Description	Maintain the list of modification reasons that appear in Leap when users reset the due date.
Organization level	System
Permission	Allow

Modify fee descriptions table

Description	Maintain the list of standard fine categories in the Fine Codes policy table. (Entries cannot be deleted from this table.) All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify fines table

Description	Maintain the fine rates in the Fine policy table. (Entries cannot be deleted from this table.) All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify floating material type limits table

Description	Modify the table that specifies how many floating items of a specific material type a receiving branch will accept.
Organization level	System
Permission	Allow

Modify floating to branch table

Description	Specify the receiving branches for a home branch's floating collections.
Organization level	System
Permission	Allow

Modify genders table

Description	Modify the Genders database table.
Organization level	System
Permission	Allow

Modify geographic coordinates table

Description	Specify the latitude and longitude of organizations that should be displayed withe the Map It (Google Maps) feature in the PowerPAC.
Organization level	System
Permission	Allow

Modify hold cancellation reasons table

Description	Allows users with this permission to modify the Hold Cancellation Reasons table.
Organization level	System
Permission	Allow

Modify holds status table

Description	Edit the hold request status descriptions in the Hold Request Statuses database table that controls the hold request status displays in the staff client and PAC patron account.
Organization level	System
Permission	Allow

Modify holds routing sequence table

Description	Add, delete, modify and re-order entries in the Holds Routing Sequences policy table that specifies the routing sequences for hold requests.
Organization level	System
Permission	Allow

Modify increased check-out limits

Description

Add, modify, and delete entries in the Increased Check-out Limits policy table, which define the number of increased check-outs an enabled patron can have from specific material types.

See Increasing Check-out Limits by Branch in the Leap help for more information.

Organization level

System

Permission

Allow

Modify import blackout times

Description	Use the Import blackout times Cataloging setting to specify the times when importing cannot be done.
Organization level	System
Permission	Allow

Modify initial articles table

Description	Add, modify, and delete entries in the Initial Articles policy table that is used to specify leading articles to ignore in searches.
Organization level	System
Permission	Allow

Modify item availability display order table

Description	Add, modify, delete and re-order entries in the Item Availability Display Order policy table that determines how item availability is displayed in the PAC. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify item block descriptions table

Description	Add, modify, and delete entries in the Item Block Descriptions database table that lists standard item blocks. All organization use the settings in this table.
Organization level	System
Permission	Allow

Modify item statistical class codes table

Description	Add and modify entries in the Item Statistical Class Codes policy table. All organizations use the settings in this table. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify links to supplier databases

Description	Add, modify, and deleted entries in the Link to Supplier database table that lists the suppliers users can select in Link to Supplier Databases dialog. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify loan periods codes table

Description	Add and modify entries in the Loan Period Codes policy table that defines the descriptions for loan period codes. All organizations use the settings in this table. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify loan periods table

Description	Add and modify entries in the Loan Periods policy table that specifies loan period durations. All organizations use the settings in this table. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify local prefix table

Description	Add, modify, delete and reorder entries in the Notification Local Prefix table that lists local-call prefixes for phone notification purposes.
Organization level	System
Permission	Allow

Modify MARC language scoping display table

Description	Add, modify, delete and reorder entries in the MARC Language Scoping Display policy table that specifies the languages available for scoping searches. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify material types table

Description	Add, modify, and delete entries in the Material Types policy table that defines the standard list of item material types. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify NCIP Fiscal Action Types table

Description	Add, modify, and delete entries in the NCIP Fiscal Action Types table that lists the fiscal action types.
Organization level	System
Permission	Allow

Modify NCIP Medium Types Incoming table

Description	Modify entries in the NCIP Medium Types Incoming policy table that maps NCIP mediums to Polaris item material types for incoming requests where the Polaris library is the requester.
Organization level	System
Permission	Allow

Modify NCIP Medium Types Outgoing table

Description	Modify entries in the NCIP Medium Types Outgoing policy table that maps Polaris item material types to NCIP medium types for outgoing requests where the Polaris library is the lender.
Organization level	System
Permission	Allow

Modify NCIP User Privilege Types table

Description	Modify entries in the NCIP User Privilege Types policy table that maps Polaris patron codes to NCIP standard public and/or academic user privilege types.
Organization level	System
Permission	Allow

Modify network domains table

Description	Add, modify, and delete entries in the Network Domains table that is used in multi-domain networks to specify the NetBIOS Name and DNS Name for each domain in the network.
Organization level	System
Permission	Allow

Modify notification dates not to call table

Description	Add, modify, delete and reorder entries in the Notification Dates Not to Call table that lists dates when the phone notification server should not make calls.
Organization level	System
Permission	Allow

Modify notification local area codes table

Description	Add, modify, delete and reorder entries in the Notification Local Area codes table that lists the local-call area codes for phone notification purposes.
Organization level	System
Permission	Allow

Modify object locks table

Description	Delete entries in the Object Locks database table to remove object locks.
Organization level	System
Permission	Allow

Modify outreach services tables

Description	Add, modify, and delete entries in the outreach services (ORS) policy tables that define options available in the course reserve record workform: Delivery Mode, Delivery Route/Stops, Disability, Equipment, Excluded Circ Statuses, Included Branches, Pick List Headers
Organization level	System
Permission	Allow

Modify PAC Community limit by display table

Description	Modify entries in the PAC Community Limit By Display policy table that sets the filters displayed in the Limit by list for PAC Community keyword searches. Define and edit custom filters and specify which selection is at the top of the PAC Community keyword Limit by list.
Organization level	System
Permission	Allow

Modify PAC limit by display table

Description	Modify entries in the PAC Limit By Display policy table that sets the filters displayed in the Limit by list for Polaris PowerPAC bibliographic search and Mobile PAC advanced bibliographic search. Define and edit custom filters, and specify which selection is at the top of the PAC Limit By Display policy table.
Organization level	System
Permission	Allow

Modify parameters

Description	Change settings on the Parameters tabbed pages for Polaris Administration records. To limit access to parameters at a specific organizational level, use the Branches: Access, Libraries: Access, and System: Access permissions.
Organization level	System
Permission	Allow

Modify patron address types table

Description	Maintain the address types list that appears for patron registration in Leap and the staff client.
Organization level	System
Permission	Allow

Modify patron block suppression

Description	Access the Patron Block Suppression policy table.
Organization level	System
Permission	Allow

Modify patron code aging rules table

Description	Add and modify entries in the Patron Code Aging Rules table that specify conditions for automatic changes to patron codes after reaching a certain age. All organizations use the settings in this table.
Organization level	System, Library, Branch
Permission	Allow

Modify patron codes table

Description	Add and modify entries in the Patron Codes policy table that specifies descriptions for patron codes. All organizations use the settings in this table. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify patron statistical class codes table

Description	Add and modify entries in the Patron Statistical Class Codes policy table that specifies that patron statistical classifications used in Circulation reports. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify patron stop descriptions table

Description	Add and modify entries in the Patron Blocks policy table that defines standard patron blocks. All organizations use the settings in this table. (Entries cannot be deleted from this table.)
Organization level	System
Permission	Allow

Modify patron/materials type loan limit blocks table

Description	Change the entries in the Patron/Material Type Loan Limit Blocks table. (Entries cannot be added to or deleted from this table.)
Organization level	System
Permission	Allow

Modify payment methods table

Description	Display or suppress payment method options for each branch, and set the display order of the options in the staff client.
Organization level	System
Permission	Allow

Modify preferences

Description	This permission is not used by the system.
Organization level
Permission	Allow

Modify primary display author table

Description	This permission is not used by the system.
Organization level
Permission	Allow

Modify primary display title table

Description	This permission is not used by the system.
Organization level
Permission	Allow

Modify product page categories

Description	Access and use the Product page categories: Configure settings for PowerPAC and Mobile PAC to set the content display options for the PAC.
Organization level	System
Permission	Allow

Modify profiles

Description	Change settings on the Profiles tabbed pages for Polaris Administration. To limit access to profiles for a specific organization level, use the Branches: Access; Libraries: Access; or System: Access permissions
Organization level	System
Permission	Allow

Modify search databases table

Description	Add, modify, and delete entries in the Search Databases policy table that identifies the Z39.50 target servers for searching. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify selfcheck material types table

Description	Add, modify, and delete entries in the ShelfCheck Material Types policy table that lists material types that can be circulated using a self-check unit. All organizations use the settings in this table.
Organization level	System
Permission	Allow

Modify SIP Payment Types table

Description	Add, modify, and delete entries in the SIP Payment Types table.
Organization level	System
Permission	Allow

Modify shelf locations table

Description	Add, modify, and delete entries in the Shelf Locations database table that lists the shelf location descriptions available to organizations. All organizations use these settings.
Organization level	System
Permission	Allow

Modify Type of material rules table

Description	Add new type of material rules, customize existing rules, re-order type of material precedence, and delete custom rules (defaults excluded).
Organization level	System
Permission	Allow

Modify transactions logging table

Description	Change individual entries in the Transaction Logging database table by selecting Yes or No to specify whether a transaction will be recorded in Polaris.
Organization level	System
Permission	Allow

Object/task control record

Description	Access the Security folders and list permissions in the Polaris Find Tool. Modify permission allows the user to: add and remove permission groups, staff, members, workstations, and organizations in the Security folders for organizations; add and remove permissions in the Permissions view for these records.
Organization level	System
Permission	Access, Modify

PAPI key management

Description	Access PAPI key management folder folder in the Administration Explorer.
Organization level	System
Permission	Access

Permission Groups

Description	Access permission group administration records; search for permission groups in the Find Tool; and open the Permission Group folder. Create new permission groups. Modify permission groups by editing membership and permissions. Delete permission groups.
Organization level	System
Permission	Access, Create, Modify, Delete

Resource Groups

Description	Access Resource Groups records that associate organizations with access to remote electronic resources. Create, modify, and delete these resource groups.
Organization level	System
Permission	Access, Create, Modify, Delete

Servers

Description	Access server connection records, search for servers with the Find Tool, and open the Servers folder in the Administration Explorer. Create, modify, and delete server connections.
Organization level	System
Permission	Access, Create, Modify, Delete

SQL job status

Description	Access SQL Job Status from Polaris System Administration (web-based). View a list of all SQL jobs configured on the server, their statuses, and the history of selected job runs.
Organization level	System
Permission	Access

Staff members

Description	Access staff member administration records, search for staff members and open the Staff Member folder in the Administration Explorer. Add, modify, and delete staff member records.
Organization level	System, Library, Branch
Permission	Access, Create, Modify, Delete

System

Description	Access the System folder in the Administration Explorer or search for the system record with the Find Tool. Modify the name, address, and contact information in the System record. Other permissions are required to change security and attributes at the System level.
Organization level	System
Permission	Allow

Vendor Account

Description	Access, create, modify and delete Vendor Account records.
Organization level	System
Permission	Access, Create, Modify, Delete

WebAdmin Access

Description	Log in to the Web Admin Tool (Language Editor), a web-based utility used to customize language strings.
Organization level	System
Permission	Allow

Workstations

Description	Access workstation records for client computers registered in Polaris; search for workstations in the Find Tool; and open the Workstation folder in the Administration Explorer. Create, modify and delete workstation records.
Organization level	System, Branch
Permission	Access, Create, Modify, Delete

Weeding Templates

Description	Work with weeding templates (Access permission is needed to search for weeding templates and open weeding templates in Leap.)
Organization level	System
Permission	Access, Create, Modify, Delete