Create and add events

Create an event and submit it for review, schedule it for publication, or publish it directly, depending on your permissions.

Create an event

In Staff View, select Add Event from the left-hand-side menu.
Enter the event details as they would appear to the public.

Fields marked with an asterisk (*) are required.
Enter the Event Name.
If the event is part of a series, enter a Series Name.
Enter an Event Description, and include enough information for attendees to understand the event.

Although the field may accept more than 1,200 characters, keeping descriptions within this limit is recommended for layout purposes.
(Optional) Enter Event Requirements, such as materials attendees should bring or any required skill level.
(Optional) Enter Sponsor Information.

You can add a partner logo while the event is pending approval or after it has been approved.
Enter or select the Event Date and Event Time.
Select the Event Duration.

For example, 0.5 hours equals 30 minutes.
(Optional) Enter a value in Bookings Open to control when registration becomes available.

For example, entering 7 makes the event bookable seven days before the event date.
Select one of the following event types:
- Individual Event
- Recur at Intervals
- Recur Monthly by Day
- Recur Monthly by Week
Configure the event schedule and the number of instances or sessions to create.
For recurring events, select the blue magic wand to generate matching dates.
- You can edit generated dates directly in the date field.
- You can also create multiple sessions for a single event.
Select the Event Location.
Select one or more Event Categories.
Specify whether the event should be private.

Private events do not appear on the events calendar homepage and can be accessed only through a direct link.
Enter the Event Cost or leave the field blank if the event is free.
Enter the maximum number of Bookings or leave the field blank if registration is not required.
Enter Age Min and Age Max if the event has age restrictions or leave the fields blank if there are no restrictions.
For adult events, enter 18 in Age Min to display the label Adult.
(Optional) For online events enter a URL.

The URL is visible to anyone who can view the event.
Enter the Contact Person Email Address.

This information is visible only to staff.
Under Request Flyer, select Yes or No, depending on whether or not you want to request a flyer from the marketing or promotions teams.
Add an Event Image. Upload an image from your device, or select the blue camera icon to browse images from pexels.com.

The recommended minimum image size is 1000 × 500 pixels.

Landscape images are recommended.
If you uploaded an image, select Choose File and select the image.

You can preview the image using the blue image icon.

To remove the image, select the red X.
(Optional) enter an Event Note.

Event notes are visible only to staff.
Select one of the available submission options:
- Select Submit Event to send the event for review.
- Select Schedule Publish to publish the event at a specified date and time.
- Select Publish Directly to publish the event immediately.
Available options depend on your permissions.

Save an event as a template or draft

Save a template or draft if you want to finish creating the event later. Templates and drafts are visible to all staff members.

Create an event.
Enter the available event information.
Select Save as Template or Save as Draft.

Load a saved event

Load a previously saved template or draft and continue working on it.

In Staff View, select Add Event from the left-hand-side menu.
Select Load Saved Event.
Select a template or draft from the list.
Enter any additional event details.

All fields marked with an asterisk are required.
Select Submit Event for the event to be added to pending approval for the events calendar.

Some features become available only after an event has been submitted or published. For example, you can mark an event as Featured so that it appears on the calendar homepage.