Borrowing Requests (Resource Sharing)

Create reports/dashboards for the Borrowing Requests area.

Using the Borrowing Requests (Resource Sharing) area, the Design Analytics user can create reports/dashboards for the Borrowing Requests (Resource Sharing) area and is able to answer the following types of business questions:

Which partners were requested
Request counts
Which type of users issue the requests
Time statistics between request and arrival
How many requests were rejected
How many requests were completed

Field Descriptions

The following lists the fields available in Borrowing Requests.

Borrowing Request Details

The Borrowing Requests table is a fact table that displays all measures relating to specific borrowing requests from a specific partner. This table also holds details about the borrowing requests, including request status, request format, and locate status. The primary keys are ID and PARTNER_ID.

Borrowing Requests Details
Field	Description	Field Location in Alm	Additional Information	Data Type	Data Size
Request Level Measurements
Num of Requests	Holds the number of patron borrowing requests		This includes the number of requests from all potential partners in the Rota
Num of Requests Filled	Holds the number of requests that have a receiving date
Number of Request Renewals	Holds the number of request renewals
Num of Request Renewal Rejections	Holds the number of request renewal rejections
Num of General Messages	Holds the number of general messages
Num of Locate Failed Requests	The number of failed locate requests		Includes data for requests that were created from May 2021 and later
Num of Unique Titles	The number of unique titles (mms ids) associated to a Borrowing Request			INT
Partner Level Measurements
Num of Partners in Rota (Total)	Holds the total number of partners in the Rota
Num of Partners in Rota (Consulted)	Holds the number of consulted partners in the Rota
Num of Active Partner Requests	Holds the number of borrowing requests whose Partner Active Status is set to Active
Num of Digital Accesses	Holds how many requested digital files were actually accessed by patrons
Num of Non Fulfilled Partner Requests	Holds the number of borrowing requests whose Partner Active Status is set to Reject (indicates that the request to this partner cannot be fulfilled)
Num of Canceled Partner Requests	Holds the number of canceled partner requests
Num of Expired Partner Requests	Holds the number of expired partner requests
Num of Rapid Local Override	The number of times librarians overrode the RapidIILL block for borrowing requests when the borrowing library has the requested item locally.
Days of Request for Partner	Holds the number of days of request for partner. The time begins when the request is sent to the partner and ends when the request is either sent to a different partner or is completed.		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Days of Request to Material Arrival	Number of days from when the request was created until the material arrived		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Days of Request Sent to Material Arrival	Number of days from when the request was sent to the partner until the material arrived		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Days of Request Sent to Non-Fulfilled	Number of days past from when the request was sent to the partner until it was rejected (non-fulfilled)		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Days of Arrival to Patron Loan	Number of days from when the material arrived until the patron loaned the item		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Days of Patron Check-In to Return	Number of days from when the patron checked in the item until it was returned to the ILL library		The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
Hours of Request for Partner	Holds the number of hours of request for partner. The time begins when the request is sent to the partner and ends when the request is either sent to a different partner or is completed.		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Hours of Request to Material Arrival	Number of hours from when the request was created until the material arrived		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Hours of Request Sent to Material Arrival	Number of hours from when the request was sent to the partner until the material arrived		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Hours of Request Sent to Non-Fulfilled	Number of hours past from when the request was sent to the partner until it was rejected (non-fulfilled)		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Hours of Arrival to Patron Loan	Number of hours from when the material arrived until the patron loaned the item		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Hours of Patron Check-In to Return	Number of hours from when the patron checked in the item until it was returned to the ILL library		The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Request for Partner	Holds the number of minutes of request for partner. The time begins when the request is sent to the partner and ends when the request is either sent to a different partner or is completed.		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Request to Material Arrival	Number of minutes from when the request was created until the material arrived		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Request Sent to Material Arrival	Number of minutes from when the request was sent to the partner until the material arrived		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Request Sent to Non-Fulfilled	Number of minutes past from when the request was sent to the partner until it was rejected (non-fulfilled)		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Arrival to Patron Loan	Number of minutes from when the material arrived until the patron loaned the item		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
Minutes of Patron Check-In to Return	Number of minutes from when the patron checked in the item until it was returned to the ILL library		The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
New for August! Additional Information	The text of the additional information received from the borrower.	Borrowing Requests task list > Right Pane > Request Attributes section		VARCHAR2	255 CHAR
Agree Copyright	Indicates whether the patron has checked the Agree Copyright check box		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Creator	The creation date
Modification Date	The date when the user modified the record
Modification Date (Calendar)	The date without a timestamp when the user modified the record
Modified By	The name of the user that modified the record
Title	The title of the record
Additional Notes	The additional notes added under the Notes tab of the Resource Sharing Borrowing Requests page
Citation Type	Indicates whether the resource is an article or book
Base Fee Amount	The baseline fee that the lender charges per request.
BL Customer ID	Holds the customer code and password of the British Library system
BL Requested Actions	British Library codes for other instructions for queries
BL Request Targets	British Library codes for where to search for the material
BL Requested Delivery Terms	British Library codes for the delivery format and speed
Borrowing Request Status	Holds the status of the request		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Cancellation Reason	The cancellation reason of the borrowing request		This enables you to follow trends and understand why requests are being cancelled.
Chapter Number	The chapter number of the borrowing request
Chapter Title	The chapter title of the borrowing request
Copyright Fee Amount	The copyright cost assigned to the request.
Copyright Status	The copyright approval status
Digital Resource First Access Date	The date and time that the digital resource was first accessed
Digital Resource First Access Date (Calendar)	The date without a timestamp that the digital resource was first accessed
eBook Indicator	Indicates (Yes/No) if the resource is an eBook.
External Identifier	The ID of the library that fulfills the borrowing request		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Fulfillment Request ID	Hold Request ID
Identifier	Holds the ISSN/ISBN of the requested resource
Internal ID	Holds the Unique ID of the borrowing request		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Is Filled	Indicates if the borrowing request was filled
Issue	The issue of the borrowing request
Item Arrival Date	Holds the date that the material arrived to the library
Item Arrival Date (Calendar)	Holds the date without a timestamp that the material arrived to the library
Item Check-In Date	Holds the date that the item was returned to the library by the patron
Item Check-In Date (Calendar)	Holds the date without a timestamp that the item was returned to the library by the patron
Item ID	Holds the Item ID of the borrowing resource
Item Return Date	Holds the date that the item was returned to the ILL
Item Return Date (Calendar)	Holds the date without a timestamp that the item was returned to the ILL
Item Loan Date	Holds the date that the material was loaned by the patron
Item Loan Date (Calendar)	Holds the date without a timestamp that the material was loaned by the patron
Item Loan ID	Holds the item loan ID after the item was loaned		If multiple items were received for the borrowing request and loaned to the patron, the Item Loan ID will not be populated.
Item Loan Indicator	Indicates whether the requested resource was loaned
Journal Title	The title of the journal of the borrowing request
Label	The labels on the borrowing request
Label History	The deleted labels on the borrowing request
Level of Service	The level of service of the borrowing request
Lending Institution	The lending institution
Lending Library	The lending library
Locate Status	Indicates whether the resource is located or not
Lost Item Fee Amount	The mount of the lost item fee
Lost Item Fee Currency	The currency of the lost item fee
Lost Item Fee VAT	The VAT of the lost item fee
Max Fee	Holds the maximum fee that the patron is willing to pay for this service		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Needed by Date	Holds the date by which this material is needed		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Needed by Date (Calendar)	Holds the date without a timestamp by which this material is needed		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Note	A text field for comments		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Page Overage Fee Amount	The fee that is assigned when the requested page count is greater than the page count included in the base fee.
Pages	The pages of the borrowing request
Partner Active Status	The status of a partner on a specific request Rota		Possible values are Active/Rejected/Non-Active/Cancelled/Expired.
Patron Information Indicator	Indicates whether more information is needed from the patron
Request Completed Indicator	Indicates whether the lifecycle of the request is in progress or it is completed
Requested Format	Indicates the format of the request (Digital/Physical)		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Request Non-Fulfilled Date	Holds the date that the request was rejected for this partner
Request Non-Fulfilled Date (Calendar)	Holds the date without a timestamp that the request was rejected for this partner
Request Sending Date	Holds the date that the request was sent to the partner
Request Type	The request format and the request type
Request Sending Date (Calendar)	Holds the date without a timestamp that the request was sent to the partner
Rialto Status	The status of the item purchased in Rialto.		Possible values: Cart Purchased Rejected no value
Service Level Fee Amount	The fee that the lender charges per the service level assigned to the request. The service level is provided by the borrowing institution in the request information.
Shipping Cost	The shipping cost.		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Shipping Cost Currency	The currency of the shipping cost.		See the field location in Alma in the figure Borrowing Requests - Edit, below.
Shipping Date	The date and time the lender shipped the item to the borrower.		Date fields can consist of a partial date, such as just the year or a month and year.
Shipping Date (Calendar)	The date the lender shipped the item to the borrower.		Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
Supplied Format	The format in which the borrowing request was supplied to the patron		Possible values: Physical or Digital
Tracking Number	Populated by the free text field available for recording values in the borrowing requests.	In the Borrowing task list side panel.		VARCHAR2	255
Vat Fee Amount	Populated from the VAT Fee Field, which is populated manually or as defined by the Lender Shipping Cost Rules.	In the Borrowing task list side panel.		NUMBER	19,2
Volume	The volume of the borrowing request

The following diagram shows some of the borrowing request field locations in Alma.

borrowing_request_details

Borrowing Creation Date

The Creation Date table is a dimension table that displays details about the borrowing request creation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma displays the following types of fields:

Calendar Fields– These are date fields that are displayed in the calendar.
Fiscal Date Fields– These are date fields that match the institution's fiscal period. In the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.

Using this dimension, the user may drill down from year to month to the specific date on which the borrowing request was created. The total number of borrowing requests is listed next to the relevant level in the hierarchy.

Borrowing Creation Date
Field	Description	Additional Information
Borrowing Creation Date and Time	The borrowing creation date in the date format 2/29/2012 and the time in hours and minutes
Borrowing Creation Date	The borrowing creation date in the date format 2/29/2012
Borrowing Creation Start of Week	The date of the first business day of the week
Borrowing Creation Week Number	The number of the week of the year
Borrowing Creation Month Key	The month of the date in number format such as 2 for February	This field is useful when you want to sort by month
Borrowing Creation Month	The month of the date in month description format such as February
Borrowing Creation Full Month	The month and the year of the date in a display format such as Feb 12
Borrowing Creation Quarter	The quarter of the date in a display format such as Q1
Borrowing Creation Year	The year of the date in string format such as 2012
Borrowing Creation Fiscal Month Key	The fiscal year of the date in number format such as 2 for February.
Borrowing Creation Fiscal Year	The fiscal year of the date in string format such as 2012
Borrowing Creation Date Filter	Used to filter report results by date.
Borrowing Creation Year-Month	The year and the month in a format such as 2023-1
Borrowing Creation Date	The Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Rapido Attributes

The Rapido Attributes table is a dimension table that displays details about Rapido.

Rapido Attributes
Field	Description	Additional Information	Data Type	Data Size
Rapido Automatic Renewals Allowed	Indicates if automatic renewals of the borrowing request are allowed
Rapido Cancelled by Mediation	Indicates (Y/N) whether the borrowing request was cancelled during staff mediation
Rapido Expire Time (in days)	The number of days until the borrowing request expires
Rapido Fill Locally	Indicates if the borrowing request is filled locally	Possible values: Yes, No, Test
Rapido Indicator	Indicates if the request originated from Rapido.	The value is Yes if the request is automatically sent by Rapido to a Rapido partner from a Rapido pod.
Rapido Label	The Rapido label
Rapido Label History	The Rapido label history
Rapido Manual Request			VARCHAR	3
Rapido Number of Renewals	The number of times the borrowing request was renewed
Rapido Pod Delivery Time (in days)	The Rapido Pod delivery time (in days)
Rapido Pod Delivery Time (in hours)	The Rapido Pod delivery time (in hours)
Rapido Pod ID	The Rapido Pod ID to which the request is linked.
Rapido Pod Loan Period	The Rapido Pod loan period
Rapido Pod Name	The Rapido Pod name
Rapido Pod Shipping Cost	The Rapido Pod shipping cost
Rapido Source of Request	The source of the Rapido borrowing request	Possible values are: API – created with an API (for example, Campus M) Broker – The request was not created in Rapido, but in the ILL broker system. The request was created when the broker sent an NCIP message to Rapido. Primo Blank Form – created with a Primo blank form Rapido Tile – created with a Rapido GetIt tile Staff – created manually by staff Other – other request sources, for example, a job that creates resource sharing requests

Due Date

The Due Date table is a dimension table that displays the date that the lending library wants the item to be returned to it by the borrowing library. The primary key is Date_Key.

To display the date that the patron must return the item to the borrowing library, use the fields from the Loan Due Date dimension.

Field	Description	Additional Information	Data Type	Data Size
Due Date	The due date of the purchase request	The date in the format DD/MM/YYYY	DATE
Due Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Due Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Due Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Due Month	The month of the date in text format	The month, for example,"February"	VARCHAR	20
Due Full Month	The year and month that the purchase request was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Due Quarter	The quarter in the year in which the purchase request was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Due Year	The year in which the purchase request was modified	The year of the date in YYYY format. For example - 2025	VARCHAR	20
Due Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Due Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". See Configuring Fund and Ledger Fiscal Periods.	VARCHAR	50
Due Date Filter	Used to filter report results by date	Possible values: Current Academic Year, Current Fiscal Year, Current Month, Current Year, Last 3 Months, Last 30 Days, Last 365 Days, Last 7 Days, Older than 30 Days, Older than 60 Days, Older than 7 Days, Older than 90 Days, Previous Complete 12 Months, Previous Complete 24 Months, Previous Complete Two Years, Previous Fiscal Year, Previous Month, Previous Year, Two Fiscal Years Ago, and Two Years Ago.	VARCHAR	100
Due Year-Month	The year and the month in which the purchase request was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Due Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Loan Due Date

The Loan Due Date table is a dimension table that displays the date that the patron must return the item to the borrowing library. The primary key is Date_Key.

To display the date that the lending library wants the item to be returned to it by the borrowing library, use the fields from the Due Date dimension.

Field	Description	Additional Information	Data Type	Data Size
Loan Due Date	The loan due date of the purchase request	The date in the format DD/MM/YYYY	DATE
Loan Due Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Loan Due Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Loan Due Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Loan Due Month	The month of the date in text format	The month, for example,"February"	VARCHAR	20
Loan Due Full Month	The year and month that the purchase request was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Loan Due Quarter	The quarter in the year in which the purchase request was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Loan Due Year	The year in which the purchase request was modified	The year of the date in YYYY format. For example - 2025	VARCHAR	20
Loan Due Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Loan Due Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". See Configuring Fund and Ledger Fiscal Periods.	VARCHAR	50
Loan Due Date Filter	Used to filter report results by date	Possible values: Current Academic Year, Current Fiscal Year, Current Month, Current Year, Last 3 Months, Last 30 Days, Last 365 Days, Last 7 Days, Older than 30 Days, Older than 60 Days, Older than 7 Days, Older than 90 Days, Previous Complete 12 Months, Previous Complete 24 Months, Previous Complete Two Years, Previous Fiscal Year, Previous Month, Previous Year, Two Fiscal Years Ago, and Two Years Ago.	VARCHAR	100
Loan Due Year-Month	The year and the month in which the purchase request was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Loan Due Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Partner

The Partner table is a dimension table that displays the details about the partner to which the borrowing request was sent. The primary key of the table is PARTNER_ID.

Partner
Field	Description	Additional Information	Data Type	Data Size
Account Allowances	Define the uses the partner is allowed to make with the supplied material. Multiple values are allowed in this field, separated by semicolons (;)		VARCHAR2	255
Alternate Account Number	Partner alternate account number		VARCHAR2	255
Alternate Symbol	The alternate symbol of the institution
Average Supply Time	Average time it takes for the supplier to process the request and send the material	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Billing Address Line1	Line 1 of the billing address	These fields are relevant for Rapido.
Billing Address Line2	Line 2 of the billing address
Billing City	The billing city
Billing Contact Email	The billing contact email
Billing Contact Name	The billing contact name
Billing Country	The billing country
Billing Postal Code	The billing postal code
Billing State Province	The billing state or province
Copyright Payment Responsibility	Whether the borrower or lender is responsible for the copyright payment
Creation Date	The date the request was created
Creator	The name of the user that created the request
Currency	Holds the currency that this partner is using	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Delivery Delay	Average time it takes to send an item back to this supplier	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Direct Charge Indicator	Indicates if the Enable Direct Charge Functionality checkbox is selected, which enables you to set whether the borrowing or lending partner is responsible for the Copyright Payment when payments apply.
Maximum Request Cost	The maximum cost the requesting partner accepts without additional approval.
Modification Date	The user name that modified the record
Modified By	The modification date
Organization Type	The partner organization type		VARCHAR2	255
Partner Code	Holds the partner code	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Partner Deleted Status	Indicates if the partner was deleted.
Partner ID	Holds the unique partner ID
Partner Institution	The institution of the partner
Partner Name	Holds the partner name	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Partner Status	Holds the partner status (Active/Reject/Non Active)	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Partner System Type	The system type of the resource sharing partner
Profile Type	Holds the protocol type with which we communicate with the partner (ARTEmail, NCIP)	See the field location in Alma in the figure Borrowing Requests - Partners, below.
Sector	Defines the sector to be used for analytics reporting of filling requests per sector type		VARCHAR2	255
Send Communications Allowed	Option to send communications to the partner	Possible values: Yes No	CHAR	1
Use Consolidated Billing	Indicates if consolidate billing is configured with the partner so that all billing is consolidated into one monthly bill.

Requester

The Requester table is a dimension table that displays the details about the Staff and Public users that request the item. The primary key of the table is USER_ID.

The field descriptions can be found in the User Details shared dimension.

Many institutions store information about individuals, including personal details and information about their activities. Due to privacy concerns, some institutions are required to anonymize the data on a regular basis.
Alma offers the option to delete such user information for fulfillment and resource sharing activities. The information is deleted for activities that have been completed, such as completed loans, closed fines and fees, or resource sharing borrowing requests.
You can configure Alma to delete the more specific information (for example, User ID) and retain the more general user information (for example, User Group and Job Title).
The information that is not anonymized can be included in Analytics reports.
For more information concerning anonymization, see Security and Data Privacy.

Field	Description	Additional Information
Birth Date	Stores the birth date of the user	See the field location in Alma in the image below.
Campus Code	Stores the campus code of the user	See the field location in Alma in the image below.
Cataloger Level	The cataloger level of the user
Creation Date	Stores the date that the user was created in the system	See the field location in Alma in the image below.
Creator	Stores the user name of the user that created the user in the system	See the field location in Alma in the image below.
Default Language	Stores the default language of the user	See the field location in Alma in the image below.
Expiry Date	Stores the date on which the user is to expire and no longer be able to get service from the system	See the field location in Alma in the image below. Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester.
External ID	Stores the ID of the user in the originating system
First Name	Stores the user’s first name	See the field location in Alma in the image below.
Gender (Not in Use)	Possible values are taken from the Genders code table (Configuration > User Management > User Details > Genders)	See the field location in Alma in the image below.
Has Role Other Than Patron	Indicates if the patron has a role other than Patron
Has Role Other Than Patron and Instructor	Indicates if the patron has a role other than Patron and Instructor
Identifier 1	Stores identifier 1	The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Selecting a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support. Only one value per identifier is supported.
Identifier 2	Stores identifier 2. See details for the Identifier 1 field above.
Is Blocked	Indicates if the patron is blocked
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the image below.
Job Title	Stores the job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the image below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Last Name	Stores the user’s last name	See the field location in Alma in the image below.
Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Possible values: yes/no
Middle Name	Stores the middle name of the user	See the field location in Alma in the image below.
Modification Date	Stores the date of the modification of the user record	See the field location in Alma in the image below.
Full Name	The user's first and last name	There is no option to include the middle name.
Modified By	Stores the name of the user that modified the user record	See the field location in Alma in the image below.
Patron Letters Opt In	The letters for which the patron has opted in
Patron Letters Opt Out	The letters for which the patron has opted out
Preferred First Name	Stores the user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	Stores the user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	Stores the user's preferred middle name	See the field location in Alma in the image below.
Purge Date	Stores the date on which the user record is to be deleted from Alma	See the field location in Alma in the image below.
Resource Sharing Library	The resource sharing library assigned to the user.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Statistical Categories 01-10	These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories.
Status Date	Stores the date on which the patron was registered in the institution	See the field location in Alma in the image below.
User – Linked From Institution Code	The code of the institution from which the user is linked
User – Linked From Institution Name	The name of the institution from which the user is linked
User – Linked From Other Institution	Indicates if the user is linked from another institution	Possible values: yes/no
User Group	Stores the group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the image below.
User ID	Stores the unique ID of the user
User Primary Identifier	Stores the primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the image below.
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the image below.
User Status	Indicates if the user is active	See the field location in Alma in the image below.
User Title	The title of the user
User Type	Stores the values Internal and External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the image below.

Borrower Details Fields

Alma User Details Page - General Information

Library Unit

The Library Unit table is a dimension table that displays details about the library where the borrowing request was created. The primary key of the table is LIBRARYID.

The field descriptions can be found in the Library Unit shared dimension.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.		VARCHAR	1000
Library City	The city of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.		VARCHAR	255
Library Code	The library code	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]		VARCHAR	50
Library Code (Active)	The code of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]	The same as Library Code without deleted libraries.	VARCHAR	50
Library Country	The country of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.		VARCHAR	320
Library Description	The library description	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Description.		VARCHAR	100
Library Name	The library name	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.		VARCHAR	255
Library Name (Active)	The library name of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.	The same as Library Name without deleted libraries.	VARCHAR	255
Library Postal Code	The postal code of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.		VARCHAR	200
Library State Province	The state or province of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.		VARCHAR	320
Unit Type	The type of organization unit	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Type.	Values can be Institution/Library	VARCHAR	20

Bibliographic Details

The Bibliographic Details table is a dimension table that displays the bibliographic details of the borrowing request item. The fields are from the MMS_DISPLAY table. The primary key of the table is MMS_ID.

The field descriptions can be found in the Bibliographic Details shared dimension.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available). In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

The Bibliographic Details table includes all bibliographic records in the catalog whether they have inventory or not.

Bibliographic Details
Field	Note	Mapping from MARC21	Mapping from UNIMARC	Mapping from Dublin Core	Data Type	Data Size
Action Note	A note that contains information about the retention and the retention reason of the bibliographic record.	583	Not relevant	Not relevant	VARCHAR	VARCHAR
Author	The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication.	100,110,111	700,701,710,711	Currently empty, planned to come from dc:creator, dcterms:creators	VARCHAR	4000
Author (Contributor)	The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.	711 a,c-e,i,j,n,q,u and its 880 700 a-e,j,q,u and its 880 710 a-e,i,n,u and its 880	700 a-d,f,p 701 a-d,f,p 710 a-h,p 711 a-h,p 720 a,f" 721 a,f 702 a-d,f,g 712 a-h,p 722 a,f	Currently empty, planned to come from dc:contributor, dcterms:contributor	VARCHAR	VARCHAR
Begin Publication Date	The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods.	008 pos. 07-10	100.Date1	Not relevant for Dublin Core	VARCHAR	255
BIB 008 MARC	The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.	008		Not relevant for Dublin Core	VARCHAR	50
BIB LDR MARC	The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record.	LDR		Not relevant for Dublin Core	VARCHAR	50
Bibliographic Acquisition Accession Number Note	The identification code assigned to materials acquired in a single and separate transfer of custody.	541 e		Not relevant for Dublin Core	VARCHAR	255
Bibliographic ID	A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct.	010 excluding numeric subfields	020 a	dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN	VARCHAR	255
Bibliographic Level	The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth.	Position 7 of the LDR field of the bibliographic record	Position 7 of the LDR field of the bibliographic record	Not relevant for Dublin Core	VARCHAR	255
Bibliographic Source of Acquisition Note	The name of the people or organization that is the source of the material.	541 a		Not relevant for Dublin Core	VARCHAR	255
Category of Material	The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented.	Position 0 of the 007 field	200 b	Not relevant for Dublin Core	VARCHAR	255
DC Coverage	DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:coverage dcterms:coverage dcterms:spatial dcterms:temporal	VARCHAR
DC Description	DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:description dcterms:description dcterms:abstract	VARCHAR	4000
DC Format	The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:format dcterms:format	VARCHAR	256
DC License	DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.	Relevant only for Dublin Core	Relevant only for Dublin Core	It will be populated by dcterms:license	VARCHAR	4000
DC Provenance	DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation	Relevant only for Dublin Core	Relevant only for Dublin Core	dcterms:provenance	VARCHAR	4000
DC Relation	DC Relation refers to an element used to provide information about a related resource to the described resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:relation dcterms:relation dcterms:isVersionOf dcterms:hasVersion dcterms:isReplacedBy dcterms:replaces dcterms:isRequiredBy dcterms:requires dcterms:isPartOf dcterms:hasPart dcterms:isReferencedBy dcterms:references dcterms:isFormatOf dcterms:hasFormat dcterms:conformsTo	VARCHAR	4000
DC Rights	DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:rights and dcterms:rights	VARCHAR	4000
DC Source	DC Source refers to an element used to provide information about a related resource from which the described resource is derived.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:source dcterms:source	VARCHAR	4000
DC Type	DC Type refers to an element used to provide information about the nature or genre of the resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:type dcterms:type	VARCHAR	255
Edition	Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for.	250 subfields a,b	205 a,b,f,g	dcterms:isVersionOf	VARCHAR	255
Electronic location and access	The location and access URl for the electronic resource.	856 all subfields	856 all subfields	Not relevant for Dublin Core	VARCHAR	4000
End Publication Date	The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)."	008 pos. 11-14	100.Date2	Not relevant for Dublin Core	VARCHAR	255
Enriched with AI	Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.				VARCHAR	4
Form of Item	The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format.	008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)		Not relevant for Dublin Core	VARCHAR	1
General Note	A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource.	500 a, 5	300 a	Not relevant for Dublin Core	VARCHAR	4000
Government Publication	A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments. For more information regarding the values of MARC 008 Pos. 28, see here.	008 pos. 28 According to MARC21 Format for Bibliographic Data, 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.For Music 008 pos. 28 is Accompanying matter. For Mixed material 008 pos. 28 is Undefined.Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.		Not relevant for Dublin Core	VARCHAR	1
ISBN	ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials. Field in analytics includes also cancelled and invalid ISBNs.	020 a, z 776 z	010 a	dcterms:identifier dcterms:ISBN	VARCHAR	255
ISBN Valid	A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions. Field in analytics does not include cancelled and invalid ISBNs.	020 a		Not relevant for Dublin Core	VARCHAR	255
ISSN	An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications. Field in analytics includes also cancelled and invalid ISSNs.	022 l,a 776 x (for non-physical records)	011 a f	dcterms:identifier dcterms:ISSN	VARCHAR	255
ISSN Valid	A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure. Field in analytics does not include cancelled and invalid ISBNs.	022 a		Not relevant for Dublin Core	VARCHAR	255
Language Code	Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records.	008 pos. 35-37	101 a	Currently comes from dc:language. Planned to come from dc:language and dcterms:language	VARCHAR	255
Language Of Cataloging	The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created.	040 b	100 a,22-24	Not relevant for Dublin Core (Value None is displayed)	VARCHAR	4000
Local Note	A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. For Borrowing Requests, the Source is stored in this field.	590 a, 5		Not relevant for Dublin Core	VARCHAR	4000
Material Type	See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type.	MARC control LDR Material Type		Planned to be empty. Currently comes from dc:type This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.	VARCHAR	4000
Material Type Code	Code of the material type described above (in Material Type).	MARC control LDR Material Type		Not relevant for Dublin Core	VARCHAR	255
National Agricultural Library Call Number	The call number used by the American National Agricultural Library.	070 a		Not relevant for Dublin Core
Network Number	A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium.	035 a z	053 a z	dc:identifier , dcterms:identifier	VARCHAR	4000
OCLC Control Number (019)	The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records. For more information on the OCLC Control Number 019 and its subfields, see here. Leading zeros are not displayed.	019 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on		Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a)	Subfield "a" in the 035 field is used to record the main OCLC Control Numbers. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 a	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a+z)	The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035a+z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035a+z	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035z)	Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 z	Not relevant for Dublin Core	VARCHAR	4000
Open Access	Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No.	Based on 506 f 506 2		Not relevant for Dublin Core	VARCHAR	4
Original Cataloging Agency	The MARC code or the name of the organization that created the original record.	040 a	081 b	Not relevant for Dublin Core	VARCHAR	255
Place Code	The Place Code is a code that represents the place of publication for a printed or published resource.	008 pos. 15-17	102$$a	dcterms:spatial	VARCHAR	50
Place of Publication - City	The city where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Place of Publication - Country	The country where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. For a list of country codes, see: MARC Code List for Countries If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Derived from the place code 102$$a. For a list of country codes, see: List of ISO 3166 Country Codes If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.	Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed)	VARCHAR	200
Place of Publication - State	The state where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Publication Date	The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.	The publication date is determined as follows: The bibliographic details publication date comes from 264 subfield c if there is no 264 subfield c, then the publication date comes from 260 subfield c if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10	The publication date is determined as follows: the bibliographic details publication date comes from 210 subfield d If there is no 210 subfield d, then the publication date comes from field 214 subfield d. if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12	dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted	VARCHAR	255
Publication Place	The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced.	260 a. When 260 a is empty, it is taken from 264 a	210 a 214 a	Not relevant for Dublin Core (use Place Code)	VARCHAR	255
Publisher	The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.	260 b 264 b	210 c 214 c	dcterms:publisher, dc:publisher	VARCHAR	255
Resource Type	Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.			Not relevant for Dublin Core	VARCHAR	4000
Series	A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name.	800 t,v 810 t,v 811 t,v 830 a,n,p,v	410 a,h,i,o,t,x	dcterms:isPartOf	VARCHAR	4000
Series Statement	A Series Statement refers to the title or name of a series to which a printed or published resource belongs.	490 a,v,x	225 a,v,x	Not relevant for Dublin Core	VARCHAR	4000
Source of Description Note	A note used by the Community Zone with details on AI enrichment.	588 $$a	Not relevant	Not relevant for Dublin Core	VARCHAR	1000
Subjects	Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource.	6XX excluding 69X, 630, 689	600 a,b 602 603-8 610 616 617	dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC	VARCHAR	4000
Subjects (Names)	Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource.	600 a,b,c,d,e,l,t.u 610 a,b,c,d,e,l,n,t,u 611 a,b,c,d,e,j,l,n,q,t,u	600 a,b,c,d,f,t (obsolete),p 601 a,b,c,d,e,f,t (obsolete) 601 a,b,c,d,e,f,t (obsolete)	Not relevant for Dublin Core	VARCHAR	4000
Title	The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.	245 a,b 249 a,b,c,v	200 a,c,d,e,h,i	dc:title	VARCHAR	4000
Title (Complete)	The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s.	245 a,n,p,h,b,c,f,g,k,s	200 a-i	dc:title, dcterms:title, dc:alternative	VARCHAR	4000
Title (Filing)	The title with common words such as "The" and "An" removed to help with sorting the title alphabetically. Any text between double arrows (<<>>) is removed. For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".	240 a,c,p 245 a,c,p	200 a,e 500	Not relevant for Dublin Core	VARCHAR	4000
Title (Normalized)	The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner: Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order: Removes non filing text. Removes <<>> and anything between them. Removes these characters: []\|,.;:" Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~' Changes characters to lowercase. Packs spaces (replace all sequences of more than one space with a single space).	245 a,b,n,p 249 a,b,c,v	200 a,c,d,e,h,i	dc:title		4000
Title Author Combined and Normalized	100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed.	See Author and Title Fields	See Author and Title Fields	See Author and Title Fields	VARCHAR	110
Title Committed to Retain	Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials. Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.	Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.		Not relevant for Dublin Core	VARCHAR	4
Type of date	The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record.	008 pos. 6 For more information on the options available for Type of date in 008 pos. 6, see here.	100 pos 8	Not relevant for Dublin Core	VARCHAR	255
Uniform Resource Identifier	A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials.	856 u	856 u	dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)	VARCHAR	4000
Uniform Resource Identifier Field Exists	Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes. Indicates if 856 subfield u contains data.			Not relevant for Dublin Core	INT
Uniform Title	A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats.	240 130	500 The Uniform Title is only mapped if the first indicator = 1. If the first indicator for UNIMARC 500 is empty or 0, the value is not mapped to Analytics.	Not relevant for Dublin Core	VARCHAR	4000

The following table describes other fields in the shared dimension (taken from Alma and not MARC):

Administrative Bibliographic Details
Field	Description	Data Type	Data Size
Active Course Code	Active Course Code is the code of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Active Course Name	Active Course Name is the name of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Bibliographic Lifecycle	The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records.	VARCHAR	50
Bibliographic Rank	Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here.	INT
Brief Level	Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here.	VARCHAR	2
Chinese Classification	The Chinese Classification of the bibliographic record. For more information, see here.	VARCHAR	50
Collection ID	The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection. One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.	VARCHAR	4000
Collection Name	The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection.	VARCHAR	4000
Created with AI	Indicates that the bibliographic record of the resource was created by the AI Assistant.	VARCHAR	4
Creation Date	The timestamp of the bibliographic record creation date.	DATETIME
Creation Date (Calendar)	The creation date without a timestamp. This date format is useful when filtering the report by date.	DATE
Creator	The name of the user that created the record	VARCHAR	255
Dewey Classification	The Dewey classification of the record.	VARCHAR	255
Dewey Classification Top Line	The first 3 digits of the Dewey Classification	VARCHAR	15
Earliest Possible Publication Year (Under Construction)	This field will be available in a future release. A normalized version of the publication date to the earliest possible value when the exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1. This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.	VARCHAR	255
Edition Simplified (Combined)	The values of the Edition Simplified (Num) and Edition Simplified (Text) fields.	VARCHAR	255
Edition Simplified (Num)	The number of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Edition Simplified (Text)	The text of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Export to Libraries Australia	Indicates whether the record is published to Libraries Australia. This field appears only when the Customer Parameter national_catalog is defined. The field name is as defined in the parameter. Possible values: Don't publish Publish BIB	VARCHAR	255
Export to WorldCat	Indicates that publication status is applied to a record. Possible values: Don't publish Publish Holdings Only Publish BIB	VARCHAR	255
Has Local Extensions	Indicates if the Community Zone-linked record has local extensions (Y/N).	VARCHAR	3
ISBN (Normalized)	An ISBN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
ISSN (Normalized)	An ISSN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
Language Description	The language name of the title, based on the Language Code field on the record.	VARCHAR	255
LC Classification Top Line	The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters. For example: if the LC Classification is \| a HB3821.I8 \|b R3 then the LC Classification Top Line will be HB3821 if the LC Classification is \| a DF506.5 \|b .G27 then the LC Classification Top Line will be DF506.5 if the LC Classification is \| a N 7353 \|b .K513 1965 then the LC Classification Top Line will be N if the LC Classification is \| a NOT YET ORDERED then the LC Classification Top Line will be NOT The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has: both 090 and 050 then the LC Classification Top Line will come from 090 050 and not 090 then the LC Classification Top Line will come from 050 090 and not 050 then the LC Classification Top Line will come from 090 Recent data may not be available if it has not yet been received from CONSER.	VARCHAR	50
Link ID	The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.	VARCHAR	50
Linked to CZ	Indicates if the record is linked to the Community Zone.	VARCHAR	3
Linked to NZ	Indicates if the record is linked to the Network Zone.	VARCHAR	3
Local Param 1-30	These fields of information are from MARC fields in Alma, which were configured specifically for your institution. All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including indicators. It is possible to define and select specific subfields for export, rather than including all subfields by default. You can define: Full field (245) Specific subfields (245 a,b) Ranges and mixes (245 a-c, z) To utilize these fields, it is necessary to contact Ex Libris Support and provide them with the three-digit MARC field codes, as well as any specific subfields or indicators you would like included.	VARCHAR	4000
Managed by Provider	Indicates if the electronic resource is managed by the provider. Possible values are Yes or No. Relevant only for electronic resources.	VARCHAR	3
MMS ID	The MMS ID of the inventory item (physical, electronic, or digital).	VARCHAR	255
Modification Date	The latest (most recent) timestamp of the bibliographic record modification date.	DATETIME
Modification Date (Calendar)	The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date.	DATE
Modified By	The name of the user that modified the record.	VARCHAR	255
Network ID	This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.	VARCHAR	50
Originating System	The system where the bibliographic record originated. If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.	VARCHAR	4000
Originating System ID	The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information.	VARCHAR	16
Peer Reviewed	Indicates if the article was peer reviewed.	VARCHAR	4
Preservation Status	The preservation status of the title in Rosetta Plus/Pro. Possible values: Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet) In Process – the title’s digital content is in the process of being preserved in Rosetta Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved Preserved – the title’s digital content is preserved in Rosetta	VARCHAR	255
Provider Name	The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.	VARCHAR	255
Record Format	The format of the bibliographic record. Examples: MARC 21 DC KORMARC CNMARC UNIMARC LC BF INSTANCE	VARCHAR	4000
Suppressed from Discovery	Indicates whether the record is suppressed from external discovery systems.	VARCHAR	3

Assigned To

The Assigned To table is a dimension table that displays details about the user details of the staff member to whom the request is assigned.

Assigned To
Field	Description	Additional Information
Campus Code	The campus code of the user
External ID	The ID of the user in the originating system
First Name	The user’s first name
Gender (Not in Use)	The gender (male/female)
Job Description	Free-form text that describes the function of the user in the library
Job Title	The job category definition to which the user belongs based on the Job Categories code table
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Last name	The user’s last name
Middle Name	The middle name of the user
Preferred First Name	The user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	The user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	The user's preferred middle name	See the field location in Alma in the image below.
Primary Identifier	The primary identifier that the user uses in order to log on to Alma
Status	Indicates if the user is active
User Group	The group with which the user is associated such as Faculty, Graduate, or Student
User ID	The unique ID of the user
User Record Type	Indicates if the user is a Public User or a Staff User
User Title	The title of the user
User Type	The values Internal and External

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.

Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field	Description	Additional Information	Data Type	Data Size
Institution Code	The code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Code located on the right pane.	VARCHAR	50
Institution Name	The name of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Organization unit name.	VARCHAR	255
Institution Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.	VARCHAR	1000
Institution City	The city of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.	VARCHAR	255
Institution State Province	The state or province of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.	VARCHAR	320
Institution Country	The country of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.	VARCHAR	320
Institution Postal Code	The postal code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.	VARCHAR	200
Institution Timezone	The timezone of the institution.	The timezone is set during implementation.	VARCHAR	255
Data Available As Of	When the institution data became available in analytics.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255
Data Updated As Of	When the institution data was taken from the Alma database.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255

Shared Dimensions with Other Subject Areas

For information concerning shared dimensions with other subject areas, see Shared Dimensions.