Fulfillment

Create reports and dashboards for the Item Loan area.

Using the Fulfillment subject area, the Design Analytics user may create reports and dashboards for the Item Loan area. The following are examples of business questions that can be answered with the Fulfillment subject area:

How many items were loaned, returned, or lost per library?
How many items were loaned between specific loan dates?
How many items were loaned from a particular circulation desk?
What is the due-date policy of the loaned items?
How many items were loaned per classification?

For a video describing loans, returns and overdue dashboard, see Loans, Returns, and Overdue Dashboard.

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The Fulfillment subject area contains items for which there has been at least one loan. Items with no loans are not reportable in the Fulfillment subject area; they may be retrieved instead in the Physical Items subject area using a loan measure = 0.
The measure and date fields in the Fulfillment subject area may not include migrated data, depending on the migrating system. However, the Loan measures never include migrated data.
Any fulfillment transaction completed before the value of the Institution > Data updated as of field will be reflected in an Analytics report run after the value of the Institution > Data available as of field. For more information, see Introduction to Analytics and Terminology.

Field Descriptions

The following lists the fields available in Fulfillment.

Loan

The Loan fact table stores all the measures of a specific loan. The primary key is ITEM_LOAN_ID. The fields of this table include only loans that were done post-migration to Alma.

Report Creation Tips

Filtering results using the In House Loan indicator
In house loans are used to monitor items that were used in the library, but not actually loaned. When a return is made on an item that was not loaned, an in-house loan is created for it.

Some industry reports require that these loans be included in the loan count and others do not; therefore, use a filter to include or exclude these results from your loan count, as necessary.

The In-House Loan Indicator field is located in the Loan Details folder.
Distinguishing between self-check transactions and staff transactions
Although there is no specific field that indicates the difference between self-check transactions and staff transactions, you can distinguish between the two based on the fact that the Loaned By\Returned By name for self-check machines is None.
- Filter for returns:
  CASE WHEN "Returned By"."User Name" = 'None' THEN 'Self-Check Machines' ELSE 'Staff 'END
- Filter for loans:
  CASE WHEN "Loaned By"."User Name" = 'None' THEN 'Self-Check Machines' ELSE 'Staff ' ENDq2

Guidelines for Using Filters Based on Loan and Renewal Dates

The easiest way to count the number of loans and number of renewals done in a certain time period is to create two separate reports. One report counts the number of loans based on the loan date. The other report counts the number of renewals based on the renewal date.

In the following example, the number of loans is filtered by loan year=2013:

The following appears:

In the following example, the number of renewals is filtered by renewal year=2013:

The following appears:

Renewals

It is possible to create a single report showing the number of loans and renewals in a certain time period, each based on its relevant date; however, it requires some more complex AND/OR conditions in order to find the right population.

The following is an example of filtering all loans done in 2013 (using the Loans (In House) field) OR all renewals done in 2013. (You may need to run some tests when creating reports with slightly different filters to make sure you have the right population.)

The report appears as follows:

Loan
Field	Description	Additional Information	Data Type
Num of Loans (In house + Not In House)	The sum of the in house loans and the not in house loans.
Num of Loans (In House)	The number of items that were used in the library, but not actually loaned
Num of Loans (Not In House)	The number of items that were actually loaned
Loans (Not In House) from Hold Request	The number of not in house loans that came from a hold request
Loans (Not In House) from Booking Request	The number of not in house loans that came from a booking request
Loans (Not In House) from Resource Sharing Borrowing Request	The number of not in house loans that came from a resource sharing borrowing request
Returns	Populated with 1 if the loan status is Complete; otherwise, it is populated with 0.
Recalls	The number of times the item was recalled
Renewals	The number of times the item was renewed	This number includes both manual and via a self-check machine, but does not include auto-renewals. The Renewals can be combined in a report with fields from the "Renewal Date" folder to report on the number of renewals per time period. The Renewals can be combined in a report with fields from the "Renewal Date" folder to report on the number of renewals per time period.
Auto Renewals	The number of times the item was automatically renewed.	In Alma Analytics, Auto Renewals are not associated with a date and therefore combining Auto Renewals with fields from the "Renewal Date" folder is not supported.
Lost	Populated with 1 if the item is lost and never located; otherwise, it is populated with 0.
Claimed Returns	Populated with 1 if the patron claims that the item was returned and the item was never located located; otherwise, it is populated with 0.
Reading Room at Shelf	The number of times the item was returned by the patron to the reading room. If the loan is not from the reading room, the value of this field is 0.
Reading Room at User	The number of times the item was loaned to the patron from the reading room. If the loan is not from the reading room, the value of this field is 0.
WB Change Backward	The number of times the workbench due date was changed to an earlier date by a circulation desk operator at the circulation desk
WB Change Forward	The number of times the workbench due date was changed to an later date by a circulation desk operator at the circulation desk
Bulk Change Backward	The number of times the item was changed to an earlier date as part of a bulk change
Bulk Change Forward	The number of times the item was changed to a later date as part of a bulk change
Loan Days	The number of days between the loan date and the return date
Return Due Days	The number of days between the return date and the due date
Return After Lost	The number of items returned with the Lost process status.
Number of Unique Titles	The number of unique titles (mms ids) with a Loan (post migration)		INT

Loan Details

The Loan Details table is a dimension table that stores additional details regarding the loan. The primary key is ITEM_LOAN_ID.

Loan Details
Field	Description	Additional Information
Author	The author of the loan
Associated Course Code	The code of a course that was active during the time the item was loaned. The item belonged to a citation that was part of the reading list of the course.
Associated Course Name	The name of a course that was active during the time the item was loaned. The item belonged to a citation that was part of the reading list of the course.
Barcode	The barcode of the item that was loaned	This field is limited to 128 characters.
Call Number	The call number of the item that was loaned
Courtesy Notification Sent	Indicates if a courtesy letter was sent to the patron concerning an overdue loan.	This field only contains data beginning from July 2018.
Description	The description of the loan
Dewey Classification Top Line	The first 3 digits of the Dewey classification
Due Date	The current due date as displayed in Alma	The new due date can differ from the original due date due to a recall or renewal.
Due Date Time	The time in the hours:minutes:seconds format of the new due date
In House Loan Indicator	Y/N field that indicates if the loan is an in-house or a regular loan. Null means that it is not an in-house loan.
In Temp Location at Time of Loan	Y/N field that indicates if the loan is a temporary location at the time of the loan
Is Booking Loan	Indicates whether the loan was initiated by a booking request
Is Hold Request Loan	Indicates if the loan was initiated by a hold request
Is Resource Sharing Borrowing Request Loan	Indicates if the loan was initiated by a resource sharing borrowing request
Item ID	The ID of the item that was loaned
Item Loan ID	The unique ID of the loan for the item	This is useful to find a specific item loan.
LC Classification Code	The letters of the LC class number of the item that was loaned such as BF or QA	In the Fulfillment subject area, if there is more than one classification code in the bibliographic record, the last one appears.
LC Classification Number	The numbers that follow the classification letters until the first period that is followed by a letter
LC Classification Top Line	The combined LC code and classification numbers until the first period followed by a letter such as NB933 when the lc_class_number is NB933.F44
Loan Date	The date of the loan
Loan Note	The last note attached to the loan	This includes both manual free text additions by staff, as well as automatic notes added by Alma according to your configurations, such as for overridden blocks.
Loan Status	Indicates if the loan is active or has already been returned; also known as historical loan	Possible values: Active – On loan Complete – Returned Inactive – Deleted
Loan Time	The time of the loan
Loaned at Another Institution	Indicates if the item was loaned at an institution different than the one that owns the item
Loaned at Institution Name	The name of the institution at which the item was loaned
Loans - Linked From Institution Code	The code of the institution from which the user is linked	The information for this field comes from the loan record. Therefore, data is displayed even for institutions that anonymize their user records.
Loans - Linked From Institution Name	The name of the institution from which the user is linked	The information for this field comes from the loan record. Therefore, data is displayed even for institutions that anonymize their user records.
Loans - Linked From Other Institution	Indicates if the user is linked from another institution	The information for this field comes from the loan record. Therefore, data is displayed even for institutions that anonymize their user records.
Location Code	The location code of the loan
Material Type	The material type of the loan
MMS ID	The MMS ID of the loan
New Due Date	The new due date of the loan
New Due Time	The new due time of the loan
Original Due Date	The original due date given to the loan	This field is populated only when the loan is "Recall".
Original Due Time	The time in the hours:minutes:seconds format for the original due date
Patron Expiry Date	The date that the patron's user account expires in the library	For the date that the patron's user account expires in the institution, use Borrower Details > Expiry Date.
Process Status	Indicates the workflow status of the loan, based on the last activity of the loan	Possible values: Lost Claimed return Normal Recall Renew Found Item
Publication Year	The publication year of the loan
Recall Date	The date on which the item was recalled
Recall Time	The time in the hours:minutes:seconds format for the recall date
Return Date	The return date of the loan
Return Time	The return time of the loan
Title	The title of the loan
User ID Encryption	The Encryption ID of the User	This ID is used to obtain counts by user ID after the anonymization job is run, which deletes the Primary ID.

Loan Policy

The Loan Policy table is a dimension table that displays the due date policy details as defined under Fulfillment > Fulfillment Configuration > Configuration Menu > Physical Fulfillment > Advanced Policy Configuration > Policy Type = due date.

Fulfillment Policy
Field	Description	Additional Information
Measurement Value	Stores the number of days or weeks that are used to calculate the due date.	Use this with the unit of measurement field. See the field location in the Advanced Policy Configuration screenshot below
Policy Name	Stores the name given to the policy	See the field location in the Advanced Policy Configuration screenshot below
Is Active	Indicates if the policy is currently active
Definition Level	Indicates what level of the organization was used to define the policy, Library or Institution	See the field location in the Advanced Policy Configuration screenshot below
Policy Constant	Stored only if the due date is a constant value	See the field location in the Advanced Policy Configuration screenshot below
Policy Description	Stores the description given to the policy
Policy Is Default Value	Indicates if this is the default policy used by the organization	See the field location in the Advanced Policy Configuration screenshot below
Policy Type	Since this dimension is only for policy with type "due date", this is the value for this field.	See the field location in the Advanced Policy Configuration screenshot below
Unit of Measurement	Stores the unit of measurement such as days or weeks	See the field location in the Advanced Policy Configuration screenshot below

Loan Policy Report

Advanced Policy Configuration

Loan Circulation Desk

The Loan Circulation Desk table is a dimension table that displays the details about the circulation desk from which the item was loaned.

Circulation desks are the place where items can be physically checked out or in and where circulation services are rendered. Each circulation desk is associated with a library and serves specific locations in that library

Using this dimension table, a user is able to drill down from the campus level to the library and to the loan circulation desk. Measures (loans or returns) are accumulated to the relevant level in the hierarchy.

Loan Circulation Desk
Field	Description	Additional Information
Campus Code	The code of the campus to which the circulation desk is connected.
Campus Description	The description of the campus to which the circulation desk is connected.
Campus Name	The name of the campus to which the circulation desk is connected.
Circ Desk Code	The code of the circulation desk
Circ Desk Desc	The description of the circulation desk
Circ Desk Name	The name of the circulation desk
Has Self Check	Indicates whether the circulation desk has a self-check machine
Hold Shelf	Indicates whether the circulation desk has the ability to hold items for patron requests
Hold Shelf Period	Indicates the amount of time an item is held on the shelf for a patron before being returned
Hold Shelf Sort	The way items are physically stored on the shelf such as requester name, title, and date, for example.
Library Code	The library code to which the circulation desk is connected
Library Desc	The library description to which the circulation desk is connected
Library Name	The library name to which the circulation desk is connected
Payment Cash	Indicates whether the circulation desk accepts payments in cash
Payment Credit Card	Indicates whether the circulation desk accepts payments by credit card
Primary Indicator	Indicates whether the circulation desk is able to send/accept items that need to be transferred out of the library
Print Receipt	Indicates whether the circulation desk prefers payment receipts to be printed automatically
Reading Room Desk	Indicates whether the circulation desk is a desk in a reading room where items cannot be removed from the room
Loaned at Institution Circulation Desk	The circulation desk at which the item was loaned at an institution that does not own the item
Loan Circulation Desk	The is Hierarchy column that allows the user to drill down from the campus to the library to the loan circulation desk. This column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Renewal Circulation Desk

The Renewal Circulation Desk table is a dimension table that displays the details about the circulation desk at which the item was renewed.

Renewal Circulation Desk
Field	Description	Additional Information
Renewal Campus Code	The code of the campus to which the circulation desk is connected.
Renewal Campus Description	The description of the campus to which the circulation desk is connected.
Renewal Campus Name	The name of the campus to which the circulation desk is connected.
Renewal Circ Desk Code	The code of the circulation desk
Renewal Circ Desk Desc	The description of the circulation desk
Renewal Circ Desk Name	The name of the circulation desk
Renewal Has Self Check	Indicates whether the circulation desk has a self-check machine
Renewal Hold Shelf	Indicates whether the circulation desk has the ability to hold items for patron requests
Renewal Hold Shelf Period	Indicates the amount of time an item is held on the shelf for a patron before being returned
Renewal Hold Shelf Sort	The way items are physically stored on the shelf such as requester name, title, and date, for example.
Renewal Library Code	The library code to which the circulation desk is connected
Renewal Library Desc	The library description to which the circulation desk is connected
Renewal Library Name	The library name to which the circulation desk is connected
Renewal Payment Cash	Indicates whether the circulation desk accepts payments in cash
Renewal Payment Credit Card	Indicates whether the circulation desk accepts payments by credit card
Renewal Primary Indicator	Indicates whether the circulation desk is able to send/accept items that need to be transferred out of the library
Renewal Print Receipt	Indicates whether the circulation desk prefers payment receipts to be printed automatically
Renewal Reading Room Desk	Indicates whether the circulation desk is a desk in a reading room where items cannot be removed from the room
Renewal Loan Circulation Desk	The is Hierarchy column that allows the user to drill down from the campus to the library to the loan circulation desk. This column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Return Circulation Desk

The Return Circulation Desk table is a dimension table that displays the details about the circulation desk to which the item was returned.

Return Circulation Desk
Field	Description	Additional Information
Campus Code	The code of the campus to which the circulation desk is connected.
Campus Description	The description of the campus to which the circulation desk is connected.
Campus Name	The name of the campus to which the circulation desk is connected.
Circ Desk Code	The code of the circulation desk
Circ Desk Desc	The description of the circulation desk
Circ Desk Name	The name of the circulation desk
Has Self Check	Indicates whether the circulation desk has a self-check machine
Hold Shelf	Indicates whether the circulation desk has the ability to hold items for patron requests
Hold Shelf Period	Indicates the amount of time an item is held on the shelf for a patron before being returned
Hold Shelf Sort	The way items are physically stored on the shelf such as requester name, title, and date, for example.
Library Code	The library code to which the circulation desk is connected
Library Desc	The library description to which the circulation desk is connected
Library Name	The library name to which the circulation desk is connected
Payment Cash	Indicates whether the circulation desk accepts payments in cash
Payment Credit Card	Indicates whether the circulation desk accepts payments by credit card
Primary Indicator	Indicates whether the circulation desk is able to send/accept items that need to be transferred out of the library
Print Receipt	Indicates whether the circulation desk prefers payment receipts to be printed automatically
Reading Room Desk	Indicates whether the circulation desk is a desk in a reading room where items cannot be removed from the room
Return Circulation Desk	The is Hierarchy column that allows the user to drill down from the campus to the library to the return circulation desk. This column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Loan Date

The Loan Date table is a dimension table that displays the details about the item's loan date (month, year, and quarter). Using this dimension table, a user is able to drill down from the year to the month and to the specific date that the item was loaned. Measures (loans or returns) are accumulated to the relevant level in the hierarchy.

Loan Date
Field	Description	Additional Information	Data Type	Data Size
Loan Date	The date on which the item was loaned	The date in the format DD/MM/YYYY	DATE
Loan Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Loan Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Loan Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Loan Month	The month of the date in text format	The month, for example, "February"	VARCHAR	20
Loan Full Month	The year and month that the loan was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Loan Quarter	The quarter in the year in which the loan was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Loan Year	The year in which the loan was modified	The year of the date in the format YYYY . For example - 2025	VARCHAR	20
Loan Year-Month	The year and the month in which the loan was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Loan Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Loan Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". For more information, see Configuring Fund and Ledger Fiscal Periods	VARCHAR	50
Loan Time	The time the loan was made	The time in the format of HH:MM:SS	VARCHAR	10
Loan Hour	The hour the loan was made	The hour in 24-hour format. For example, 21 represents 9 PM.	VARCHAR	10
Loan Date Filter	Used to filter report results by date	Possible values: Current Academic Year Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago	VARCHAR	100
Loan Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Due Date

The Due Date table is a dimension table that displays the details about the item's due date such as month, year, or quarter. The key fields can be used when calculations are required, and the description fields can be used for formatting the display of the report.

Due Date
Field	Description	Additional Information	Data Type	Data Size
Due Date	The date by which the borrowed item must be returned	The date in the format DD/MM/YYYY	DATE
Due Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Due Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Due Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Due Month	The month of the date in text format	The month, for example, "February"	VARCHAR	20
Due Full Month	The year and month that the due date was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Due Quarter	The quarter in the year in which the due date was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Due Year	The year in which the due date was modified	The year of the date in the format YYYY . For example - 2025	VARCHAR	20
Due Year-Month	The year and the month in which the due date was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Due Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Due Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". For more information, see Configuring Fund and Ledger Fiscal Periods	VARCHAR	50
Due Time	The time the loan is due	The time in the format of HH:MM:SS	VARCHAR	10
Due Date Filter	Used to filter report results by date	Possible values: Current Academic Year Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago	VARCHAR	100
Due Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Return Date

The Return Date table is a dimension table that displays the details about the item's return date such as month, year, and quarter. The key fields can be used when calculations are required, and the description fields can be used for formatting the report display.

Return Date
Field	Description	Additional Information	Data Type	Data Size
Return Date	The date on which the borrowed item was returned	The date in the format DD/MM/YYYY	DATE
Return Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Return Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Return Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Return Month	The month of the date in text format	The month, for example, "February"	VARCHAR	20
Return Full Month	The year and month that the return date was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Return Quarter	The quarter in the year in which the return date was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Return Year	The year in which the return date was modified	The year of the date in the format YYYY . For example - 2025	VARCHAR	20
Return Year-Month	The year and the month in which the return date was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Return Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Return Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". For more information, see Configuring Fund and Ledger Fiscal Periods	VARCHAR	50
Return Time	The time the loan was returned	The time in the format of HH:MM:SS	VARCHAR	10
Return Date Filter	Used to filter report results by date	Possible values: Current Academic Year Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago	VARCHAR	100
Return Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Renewal Date

The Renewal Date table is a dimension table that stores all measures relating to the renewal date of loans. The primary key is DATE_KEY.

Renewal Date
Field	Description	Additional Information	Data Type	Data Size
Renewal Date	The date on which the loan was renewed	The date in the format DD/MM/YYYY	DATE
Renewal Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Renewal Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Renewal Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Renewal Month	The month of the date in text format	The month, for example, "February"	VARCHAR	20
Renewal Full Month	The year and month that the renewal date was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Renewal Quarter	The quarter in the year in which the renewal date was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Renewal Year	The year in which the renewal date was modified	The year of the date in the format YYYY . For example - 2025	VARCHAR	20
Renewal Year-Month	The year and the month in which the renewal date was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Renewal Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Renewal Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". For more information, see Configuring Fund and Ledger Fiscal Periods	VARCHAR	50
Renewal Date Filter	Used to filter report results by date	Possible values: Current Academic Year Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago	VARCHAR	100

LC Classifications

Each book has a call number that consists of letters, whole numbers, and sometimes a decimal number. Each call number is arranged into, at least, two lines. The first line is referred to as the top line. The second line always begins directly after the cutter symbol. A cutter symbol is a period followed by a letter.

The field descriptions can be found in the LC Classifications shared dimension.

The Library of Congress Classification (LCC) is displayed in Analytics in the LC Classification shared dimension, available in several subject areas. LC classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21

Taken from field 050$$a. If 050$a has no content, 090$a is used.

https://www.loc.gov/marc/bibliographic/bd050.html

For UNIMARC

Taken from field 680$$a

There are five levels of the LC Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, Group3, Group4 and Group5).

Using the hierarchy option in this dimension, the user can drill down from Group1 to Group4. In each level, the user can see measures accumulated to the relevant group.

For example:

SF1-1100 Animal culture
- SF87 Acclimatization
- ... .
- SF191-275 Cattle
  - SF250.5-275 Dairy processing. Dairy products
  - SF221-250 Dairying

This is presented in Alma Analytics as follows:

LC Classifications

If there is more than one classification code, the last one appears.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available). In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

LC Classifications
Field	Description	Data Type	Data Size
Group1	Group1 is the name given for the first level of the LC Classification and is the primary division used to organize and group related topics, subjects, or materials.	VARCHAR	500
Group2	Group2 is the name given for the second level of classification.	VARCHAR	500
Group3	Group3 is the name given for the third level of classification.	VARCHAR	500
Group4	Group4 is the name given for the fourth level of classification.	VARCHAR	500
Group5	Group5 is the name given for the fifth level of classification.	VARCHAR	500
Start Range	Start Range refers to the beginning point of a designated range within a classification system. The Start Range indicates the initial classification number or identifier within a specified range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the start range is PS501. Possible start range values are hard coded to the beginning of LC Classification groups.	VARCHAR	50
End Range	End Range refers to the concluding point of a designated range within a classification system. The End Range specifies the final classification number or identifier within a defined range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the end range is PS689. Possible end range values are hard coded to the end of LC Classification groups.	VARCHAR	50
Classification Code	Classification Code refers to a unique alphanumeric identifier assigned to a specific subject or topic category within the library's classification system. The Classification Code is composed of letters and numbers that represent various facets of a work, such as its subject, genre, or format. For example, in the LC classification "PN1997.2.D56," the "PN" portion represents the general subject area (Performing Arts), and the "1997.2.D56" further refines the classification to a specific work or aspect within that category.	VARCHAR	50
Start Range Number	The numbers that come after the letter(s) in the start range.	DOUBLE
End Range Number	The numbers that come after the letter(s) in the end range.	DOUBLE
Classifications	The Hierarchy column that enables the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.	Hierarchy

For a Knowledge Article related to LC Classifications, see Analytics LC Classification code shows Unknown even though a call number is present in Alma.

Dewey Classifications

Books can be classified with Dewey Classifications.

In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.

The field descriptions can be found in the Dewey Classifications shared dimension.

The Dewey Classification is displayed in Analytics in the Dewey Classifications shared dimension, available in several subject areas. Dewey classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21

Take from field 082$$a

https://www.loc.gov/marc/bibliographic/bd082.html
For UNIMARC

Taken from field 676$$

There are three levels of the Dewey Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, and Group3).

Dewey Classifications Groups

Using the hierarchy option in this dimension, the user can drill down from Group1 to Group3. In each level, the user can see measures accumulated to the relevant group.

For example:

000 Computer science, information & general works
- 010 Bibliography
- 000 Computer science, information & systems
  - 005 Computer programming, programs & data
  - 000 Computer science
  - 004 Data processing & computer sciences

This is presented in Alma Analytics as follows:

Dewey Classifications

If there is more than one classification code, the last one appears.

Dewey Classifications
Field	Description	Data Type	Data Size
Group1	The name (label) of the first Dewey classification level.	VARCHAR	500
Group2	The name (label) of the second Dewey classification level.	VARCHAR	500
Group3	The name (label) of the third Dewey classification level.	VARCHAR	500
Dewey Number	The Dewey Number is a unique classification code assigned to a specific subject or topic category. The first 3 digits of the Dewey Classification.	VARCHAR	15
Dewey Classifications	The hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level.

Other Classifications

The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.

Other Classifications
Field	Description	Additional Information	Mapping from MARC 21	Data Type	Data Size
Chinese Classifications
Classification Code	The Chinese classification code.	If the code is not found or in an incorrect format Unknown is displayed.	The 090 $a and 093 $a fields in the MARC record. (For CNMARC, the 690 $a field.)	VARCHAR	50
Group 1-7 (Chinese)	The name of the levels of classification in Chinese.		The group name in Chinese as defined by the National Library of China.	VARCHAR	500
Group 1-7 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Library of China.	VARCHAR	500
Chinese Classifications (Taiwan)
Classification Code	The Chinese (Taiwan) classification code.	If the code is not found or in an incorrect format Unknown is displayed.	When the OTHER_CLASS_SCHEME value in the MARC 084 $2 field is ncsclt the classification code value is taken from the MARC 084 $a field.	VARCHAR	10
Group 1-3 (Chinese-Taiwan)	The name of the levels of classification in Chinese-Taiwan.		The group name in Chinese as defined by the National Central Library of Taiwan.	VARCHAR	250
Group 1-3 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Central Library of Taiwan.	VARCHAR	250
NLM Classifications
Has W1	Indicates that the 060 field of the bibliographic record has a value containing the W1 code. This indicates that the item is a journal. A second value in the 060 field is the subject classification code that appears for the NLM Classification Code analytics field.
NLM Classification Code	The letters at the beginning of the NLM classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	250
NLM Classification Number	The numbers that come after the letters of the NLM classification code.		Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	50
NLM Group 1-5	The names of the levels of classification.	The group name as defined by NLM.		VARCHAR	4000
NLM Geographic Classifications
NLM Geographic Code	The code of the geographic location, used for various purposes by NLM.		Taken from the 060 $a field .	VARCHAR	50
NLM Geographic Name	The name of the geographic location, used for various purposes by NLM.		The Geographic Name from NLM that corresponds to the Geographic Code.	VARCHAR	255
U.S. SuDoc Classifications
U.S. SuDoc Classification Code	The letters at the beginning of the classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	250
U.S. SuDoc Classification Number	The characters (usually numbers) that come after the letters in the SuDoc Classification code entered in the MARC field.		When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	50
U.S. SuDoc Agency	The name of the top level (parent) U.S. government agency.	Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.	The agency name that matches the classification code, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc SubAgency	The name of subordinate bureau or division of the parent U.S. agency.	A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency. If the top level agency is the publishing agency, then that agency is also listed as the subagency.	The subagency name that matches the classification number, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc Title	Title designates either a specific publication title or category of the publication.		The title that matches the classification number, as defined by SuDoc.	VARCHAR	4000

Item Location at Time of Loan

The Item Location table is a dimension table that displays the details about the shelving location of the item on loan. The primary key of the table is LIBRARYID and LOCATION_CODE.

Location
Field	Description	Additional Information
Campus Code	Stores the code of the campus where the physical item is located.	This value is calculated through the library campus.
Campus Name	Stores the description of the campus.	This value is calculated through the library campus.
Campus Description	Stores the name of the campus.	This value is calculated through the library campus.
Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.
Library City	The city of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.
Library Code	Stores the library code to which the location of the physical item belongs.	It is recommended to use the Library Code field of the Library Unit dimension instead of this one.
Library Code (Active)	The code of active (not deleted) libraries	The same as Library Code without deleted libraries. Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]
Library Country	The country of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.
Library Name	Stores the library name to which the location of the physical item belongs.	It is recommended to use the Library Name field of the Library Unit dimension instead of this one.
Library Name (Active)	The library name of active (not deleted) libraries.	The same as Library Name without deleted libraries.
Library Description	Stores the library description to which the location of the physical item belongs.
Library Postal Code	The postal code of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.
Library State Province	The state or province of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.
Location Code	Stores the code of the location of the physical item.
Location Name	Stores the name of the location of the physical item.
Location Type	Stores the type of the location of the physical item, whether it is open stack or closed stack.
Call Number Type	Stores the call number type used by the location of the physical item.
External Name	Stores the name to be displayed to patrons for the location of the physical item.
Remote Storage Code	Points to a remote storage location where the physical items are stored, if one exists.
Location	Stores the Hierarchy column that allows the user to drill down from the campus to the library and then to the location of the physical item.	This column provides the user with the option to have the user view the accumulative measures (num_of_items) in each level of the hierarchy.

Bibliographic Details

The Bibliographic Details table is a dimension table that displays the bibliographic details about the items at the time of the loan.

The field descriptions can be found in the Bibliographic Details shared dimension.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available). In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

The Bibliographic Details table includes all bibliographic records in the catalog whether they have inventory or not.

Bibliographic Details
Field	Note	Mapping from MARC21	Mapping from UNIMARC	Mapping from Dublin Core	Data Type	Data Size
Action Note	A note that contains information about the retention and the retention reason of the bibliographic record.	583	Not relevant	Not relevant	VARCHAR	VARCHAR
Author	The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication.	100,110,111	700,701,710,711	Currently empty, planned to come from dc:creator, dcterms:creators	VARCHAR	4000
Author (Contributor)	The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.	711 a,c-e,i,j,n,q,u and its 880 700 a-e,j,q,u and its 880 710 a-e,i,n,u and its 880	700 a-d,f,p 701 a-d,f,p 710 a-h,p 711 a-h,p 720 a,f" 721 a,f 702 a-d,f,g 712 a-h,p 722 a,f	Currently empty, planned to come from dc:contributor, dcterms:contributor	VARCHAR	VARCHAR
Begin Publication Date	The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods.	008 pos. 07-10	100.Date1	Not relevant for Dublin Core	VARCHAR	255
BIB 008 MARC	The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.	008		Not relevant for Dublin Core	VARCHAR	50
BIB LDR MARC	The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record.	LDR		Not relevant for Dublin Core	VARCHAR	50
Bibliographic Acquisition Accession Number Note	The identification code assigned to materials acquired in a single and separate transfer of custody.	541 e		Not relevant for Dublin Core	VARCHAR	255
Bibliographic ID	A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct.	010 excluding numeric subfields	020 a	dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN	VARCHAR	255
Bibliographic Level	The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth.	Position 7 of the LDR field of the bibliographic record	Position 7 of the LDR field of the bibliographic record	Not relevant for Dublin Core	VARCHAR	255
Bibliographic Source of Acquisition Note	The name of the people or organization that is the source of the material.	541 a		Not relevant for Dublin Core	VARCHAR	255
Category of Material	The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented.	Position 0 of the 007 field	200 b	Not relevant for Dublin Core	VARCHAR	255
DC Coverage	DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:coverage dcterms:coverage dcterms:spatial dcterms:temporal	VARCHAR
DC Description	DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:description dcterms:description dcterms:abstract	VARCHAR	4000
DC Format	The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:format dcterms:format	VARCHAR	256
DC License	DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.	Relevant only for Dublin Core	Relevant only for Dublin Core	It will be populated by dcterms:license	VARCHAR	4000
DC Provenance	DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation	Relevant only for Dublin Core	Relevant only for Dublin Core	dcterms:provenance	VARCHAR	4000
DC Relation	DC Relation refers to an element used to provide information about a related resource to the described resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:relation dcterms:relation dcterms:isVersionOf dcterms:hasVersion dcterms:isReplacedBy dcterms:replaces dcterms:isRequiredBy dcterms:requires dcterms:isPartOf dcterms:hasPart dcterms:isReferencedBy dcterms:references dcterms:isFormatOf dcterms:hasFormat dcterms:conformsTo	VARCHAR	4000
DC Rights	DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:rights and dcterms:rights	VARCHAR	4000
DC Source	DC Source refers to an element used to provide information about a related resource from which the described resource is derived.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:source dcterms:source	VARCHAR	4000
DC Type	DC Type refers to an element used to provide information about the nature or genre of the resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:type dcterms:type	VARCHAR	255
Edition	Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for.	250 subfields a,b	205 a,b,f,g	dcterms:isVersionOf	VARCHAR	255
Electronic location and access	The location and access URl for the electronic resource.	856 all subfields	856 all subfields	Not relevant for Dublin Core	VARCHAR	4000
End Publication Date	The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)."	008 pos. 11-14	100.Date2	Not relevant for Dublin Core	VARCHAR	255
Enriched with AI	Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.				VARCHAR	4
Form of Item	The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format.	008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)		Not relevant for Dublin Core	VARCHAR	1
General Note	A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource.	500 a, 5	300 a	Not relevant for Dublin Core	VARCHAR	4000
Government Publication	A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments. For more information regarding the values of MARC 008 Pos. 28, see here.	008 pos. 28 According to MARC21 Format for Bibliographic Data, 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.For Music 008 pos. 28 is Accompanying matter. For Mixed material 008 pos. 28 is Undefined.Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.		Not relevant for Dublin Core	VARCHAR	1
ISBN	ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials. Field in analytics includes also cancelled and invalid ISBNs.	020 a, z 776 z	010 a	dcterms:identifier dcterms:ISBN	VARCHAR	255
ISBN Valid	A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions. Field in analytics does not include cancelled and invalid ISBNs.	020 a		Not relevant for Dublin Core	VARCHAR	255
ISSN	An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications. Field in analytics includes also cancelled and invalid ISSNs.	022 l,a 776 x (for non-physical records)	011 a f	dcterms:identifier dcterms:ISSN	VARCHAR	255
ISSN Valid	A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure. Field in analytics does not include cancelled and invalid ISBNs.	022 a		Not relevant for Dublin Core	VARCHAR	255
Language Code	Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records.	008 pos. 35-37	101 a	Currently comes from dc:language. Planned to come from dc:language and dcterms:language	VARCHAR	255
Language Of Cataloging	The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created.	040 b	100 a,22-24	Not relevant for Dublin Core (Value None is displayed)	VARCHAR	4000
Local Note	A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. For Borrowing Requests, the Source is stored in this field.	590 a, 5		Not relevant for Dublin Core	VARCHAR	4000
Material Type	See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type.	MARC control LDR Material Type		Planned to be empty. Currently comes from dc:type This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.	VARCHAR	4000
Material Type Code	Code of the material type described above (in Material Type).	MARC control LDR Material Type		Not relevant for Dublin Core	VARCHAR	255
National Agricultural Library Call Number	The call number used by the American National Agricultural Library.	070 a		Not relevant for Dublin Core
Network Number	A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium.	035 a z	053 a z	dc:identifier , dcterms:identifier	VARCHAR	4000
OCLC Control Number (019)	The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records. For more information on the OCLC Control Number 019 and its subfields, see here. Leading zeros are not displayed.	019 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on		Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a)	Subfield "a" in the 035 field is used to record the main OCLC Control Numbers. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 a	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a+z)	The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035a+z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035a+z	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035z)	Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 z	Not relevant for Dublin Core	VARCHAR	4000
Open Access	Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No.	Based on 506 f 506 2		Not relevant for Dublin Core	VARCHAR	4
Original Cataloging Agency	The MARC code or the name of the organization that created the original record.	040 a	081 b	Not relevant for Dublin Core	VARCHAR	255
Place Code	The Place Code is a code that represents the place of publication for a printed or published resource.	008 pos. 15-17	102$$a	dcterms:spatial	VARCHAR	50
Place of Publication - City	The city where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Place of Publication - Country	The country where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. For a list of country codes, see: MARC Code List for Countries If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Derived from the place code 102$$a. For a list of country codes, see: List of ISO 3166 Country Codes If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.	Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed)	VARCHAR	200
Place of Publication - State	The state where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Publication Date	The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.	The publication date is determined as follows: The bibliographic details publication date comes from 264 subfield c if there is no 264 subfield c, then the publication date comes from 260 subfield c if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10	The publication date is determined as follows: the bibliographic details publication date comes from 210 subfield d If there is no 210 subfield d, then the publication date comes from field 214 subfield d. if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12	dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted	VARCHAR	255
Publication Place	The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced.	260 a. When 260 a is empty, it is taken from 264 a	210 a 214 a	Not relevant for Dublin Core (use Place Code)	VARCHAR	255
Publisher	The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.	260 b 264 b	210 c 214 c	dcterms:publisher, dc:publisher	VARCHAR	255
Resource Type	Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.			Not relevant for Dublin Core	VARCHAR	4000
Series	A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name.	800 t,v 810 t,v 811 t,v 830 a,n,p,v	410 a,h,i,o,t,x	dcterms:isPartOf	VARCHAR	4000
Series Statement	A Series Statement refers to the title or name of a series to which a printed or published resource belongs.	490 a,v,x	225 a,v,x	Not relevant for Dublin Core	VARCHAR	4000
Source of Description Note	A note used by the Community Zone with details on AI enrichment.	588 $$a	Not relevant	Not relevant for Dublin Core	VARCHAR	1000
Subjects	Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource.	6XX excluding 69X, 630, 689	600 a,b 602 603-8 610 616 617	dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC	VARCHAR	4000
Subjects (Names)	Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource.	600 a,b,c,d,e,l,t.u 610 a,b,c,d,e,l,n,t,u 611 a,b,c,d,e,j,l,n,q,t,u	600 a,b,c,d,f,t (obsolete),p 601 a,b,c,d,e,f,t (obsolete) 601 a,b,c,d,e,f,t (obsolete)	Not relevant for Dublin Core	VARCHAR	4000
Title	The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.	245 a,b 249 a,b,c,v	200 a,c,d,e,h,i	dc:title	VARCHAR	4000
Title (Complete)	The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s.	245 a,n,p,h,b,c,f,g,k,s	200 a-i	dc:title, dcterms:title, dc:alternative	VARCHAR	4000
Title (Filing)	The title with common words such as "The" and "An" removed to help with sorting the title alphabetically. Any text between double arrows (<<>>) is removed. For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".	240 a,c,p 245 a,c,p	200 a,e 500	Not relevant for Dublin Core	VARCHAR	4000
Title (Normalized)	The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner: Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order: Removes non filing text. Removes <<>> and anything between them. Removes these characters: []\|,.;:" Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~' Changes characters to lowercase. Packs spaces (replace all sequences of more than one space with a single space).	245 a,b,n,p 249 a,b,c,v	200 a,c,d,e,h,i	dc:title		4000
Title Author Combined and Normalized	100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed.	See Author and Title Fields	See Author and Title Fields	See Author and Title Fields	VARCHAR	110
Title Committed to Retain	Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials. Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.	Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.		Not relevant for Dublin Core	VARCHAR	4
Type of date	The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record.	008 pos. 6 For more information on the options available for Type of date in 008 pos. 6, see here.	100 pos 8	Not relevant for Dublin Core	VARCHAR	255
Uniform Resource Identifier	A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials.	856 u	856 u	dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)	VARCHAR	4000
Uniform Resource Identifier Field Exists	Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes. Indicates if 856 subfield u contains data.			Not relevant for Dublin Core	INT
Uniform Title	A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats.	240 130	500 The Uniform Title is only mapped if the first indicator = 1. If the first indicator for UNIMARC 500 is empty or 0, the value is not mapped to Analytics.	Not relevant for Dublin Core	VARCHAR	4000

The following table describes other fields in the shared dimension (taken from Alma and not MARC):

Administrative Bibliographic Details
Field	Description	Data Type	Data Size
Active Course Code	Active Course Code is the code of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Active Course Name	Active Course Name is the name of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Bibliographic Lifecycle	The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records.	VARCHAR	50
Bibliographic Rank	Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here.	INT
Brief Level	Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here.	VARCHAR	2
Chinese Classification	The Chinese Classification of the bibliographic record. For more information, see here.	VARCHAR	50
Collection ID	The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection. One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.	VARCHAR	4000
Collection Name	The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection.	VARCHAR	4000
Created with AI	Indicates that the bibliographic record of the resource was created by the AI Assistant.	VARCHAR	4
Creation Date	The timestamp of the bibliographic record creation date.	DATETIME
Creation Date (Calendar)	The creation date without a timestamp. This date format is useful when filtering the report by date.	DATE
Creator	The name of the user that created the record	VARCHAR	255
Dewey Classification	The Dewey classification of the record.	VARCHAR	255
Dewey Classification Top Line	The first 3 digits of the Dewey Classification	VARCHAR	15
Earliest Possible Publication Year (Under Construction)	This field will be available in a future release. A normalized version of the publication date to the earliest possible value when the exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1. This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.	VARCHAR	255
Edition Simplified (Combined)	The values of the Edition Simplified (Num) and Edition Simplified (Text) fields.	VARCHAR	255
Edition Simplified (Num)	The number of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Edition Simplified (Text)	The text of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Export to Libraries Australia	Indicates whether the record is published to Libraries Australia. This field appears only when the Customer Parameter national_catalog is defined. The field name is as defined in the parameter. Possible values: Don't publish Publish BIB	VARCHAR	255
Export to WorldCat	Indicates that publication status is applied to a record. Possible values: Don't publish Publish Holdings Only Publish BIB	VARCHAR	255
Has Local Extensions	Indicates if the Community Zone-linked record has local extensions (Y/N).	VARCHAR	3
ISBN (Normalized)	An ISBN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
ISSN (Normalized)	An ISSN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
Language Description	The language name of the title, based on the Language Code field on the record.	VARCHAR	255
LC Classification Top Line	The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters. For example: if the LC Classification is \| a HB3821.I8 \|b R3 then the LC Classification Top Line will be HB3821 if the LC Classification is \| a DF506.5 \|b .G27 then the LC Classification Top Line will be DF506.5 if the LC Classification is \| a N 7353 \|b .K513 1965 then the LC Classification Top Line will be N if the LC Classification is \| a NOT YET ORDERED then the LC Classification Top Line will be NOT The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has: both 090 and 050 then the LC Classification Top Line will come from 090 050 and not 090 then the LC Classification Top Line will come from 050 090 and not 050 then the LC Classification Top Line will come from 090 Recent data may not be available if it has not yet been received from CONSER.	VARCHAR	50
Link ID	The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.	VARCHAR	50
Linked to CZ	Indicates if the record is linked to the Community Zone.	VARCHAR	3
Linked to NZ	Indicates if the record is linked to the Network Zone.	VARCHAR	3
Local Param 1-30	These fields of information are from MARC fields in Alma, which were configured specifically for your institution. All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including indicators. It is possible to define and select specific subfields for export, rather than including all subfields by default. You can define: Full field (245) Specific subfields (245 a,b) Ranges and mixes (245 a-c, z) To utilize these fields, it is necessary to contact Ex Libris Support and provide them with the three-digit MARC field codes, as well as any specific subfields or indicators you would like included.	VARCHAR	4000
Managed by Provider	Indicates if the electronic resource is managed by the provider. Possible values are Yes or No. Relevant only for electronic resources.	VARCHAR	3
MMS ID	The MMS ID of the inventory item (physical, electronic, or digital).	VARCHAR	255
Modification Date	The latest (most recent) timestamp of the bibliographic record modification date.	DATETIME
Modification Date (Calendar)	The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date.	DATE
Modified By	The name of the user that modified the record.	VARCHAR	255
Network ID	This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.	VARCHAR	50
Originating System	The system where the bibliographic record originated. If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.	VARCHAR	4000
Originating System ID	The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information.	VARCHAR	16
Peer Reviewed	Indicates if the article was peer reviewed.	VARCHAR	4
Preservation Status	The preservation status of the title in Rosetta Plus/Pro. Possible values: Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet) In Process – the title’s digital content is in the process of being preserved in Rosetta Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved Preserved – the title’s digital content is preserved in Rosetta	VARCHAR	255
Provider Name	The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.	VARCHAR	255
Record Format	The format of the bibliographic record. Examples: MARC 21 DC KORMARC CNMARC UNIMARC LC BF INSTANCE	VARCHAR	4000
Suppressed from Discovery	Indicates whether the record is suppressed from external discovery systems.	VARCHAR	3

Patron Details at Time of Loan

The Patron Details table is a dimension table that displays the patron details at the time of the loan. The primary key of the table is ITEM_LOAN_ID.

Most of the patron details are the current user details, unless they were anonymized, in which case they remain the same as at time of the loan. However, for the Patron Statistical Categories fields, the data is from the time of the loan regardless of whether or not the fields are anonymized.

Patron Details
Field	Description	Additional Information
Patron Group	The user group defined for the patron at the time of the loan.
Patron ID	The unique identifier of the patron to whom the item is loaned
Patron Job Title	The job title of the patron to whom the item is loaned. Users in the library may be given titles based on their role in the library.
Patron Record Type	Indicates whether the patron to whom the item is loaned is a staff member
Patron Statistical Categories 1-10	These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. The data in these fields is the data at the time of the loan regardless of whether or not the fields are anonymized. For more information, see Configuring Statistical Categories for Analytics.
Patron Type	The type of the patron to whom the item is loaned. Users are grouped into types. Internal is a user type that has been created by the library. External is a type of user of the library supplied/created from the student information system.

Borrower Details

The Borrower Details table is a dimension table that displays the details about the patron to whom the item is loaned.

The borrower details are the current user details unless they were anonymized. (For privacy reasons related to security requirements, loans may require anonymization after a defined period of time.)

If anonymized, borrower details remain with the same values as at the time of the loan for Job Title, User Type, User Group, and Statistical Category 1-10. The rest of the user details, once anonymized, are no longer viewable and Analytics retrieves NULL for these values.

Many institutions store information about individuals, including personal details and information about their activities. Due to privacy concerns, some institutions are required to anonymize the data on a regular basis.
Alma offers the option to delete such user information for fulfillment and resource sharing activities. The information is deleted for activities that have been completed, such as completed loans, closed fines and fees, or resource sharing borrowing requests.
You can configure Alma to delete the more specific information (for example, User ID) and retain the more general user information (for example, User Group and Job Title).
The information that is not anonymized can be included in Analytics reports.
For more information concerning anonymization, see Security and Data Privacy.

Field	Description	Additional Information
Birth Date	Stores the birth date of the user	See the field location in Alma in the image below.
Campus Code	Stores the campus code of the user	See the field location in Alma in the image below.
Cataloger Level	The cataloger level of the user
Creation Date	Stores the date that the user was created in the system	See the field location in Alma in the image below.
Creator	Stores the user name of the user that created the user in the system	See the field location in Alma in the image below.
Default Language	Stores the default language of the user	See the field location in Alma in the image below.
Expiry Date	Stores the date on which the user is to expire and no longer be able to get service from the system	See the field location in Alma in the image below. Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester.
External ID	Stores the ID of the user in the originating system
First Name	Stores the user’s first name	See the field location in Alma in the image below.
Gender (Not in Use)	Possible values are taken from the Genders code table (Configuration > User Management > User Details > Genders)	See the field location in Alma in the image below.
Has Role Other Than Patron	Indicates if the patron has a role other than Patron
Has Role Other Than Patron and Instructor	Indicates if the patron has a role other than Patron and Instructor
Identifier 1	Stores identifier 1	The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Selecting a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support. Only one value per identifier is supported.
Identifier 2	Stores identifier 2. See details for the Identifier 1 field above.
Is Blocked	Indicates if the patron is blocked
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the image below.
Job Title	Stores the job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the image below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Last Name	Stores the user’s last name	See the field location in Alma in the image below.
Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Possible values: yes/no
Middle Name	Stores the middle name of the user	See the field location in Alma in the image below.
Modification Date	Stores the date of the modification of the user record	See the field location in Alma in the image below.
Full Name	The user's first and last name	There is no option to include the middle name.
Modified By	Stores the name of the user that modified the user record	See the field location in Alma in the image below.
Patron Letters Opt In	The letters for which the patron has opted in
Patron Letters Opt Out	The letters for which the patron has opted out
Preferred First Name	Stores the user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	Stores the user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	Stores the user's preferred middle name	See the field location in Alma in the image below.
Purge Date	Stores the date on which the user record is to be deleted from Alma	See the field location in Alma in the image below.
Resource Sharing Library	The resource sharing library assigned to the user.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Statistical Categories 01-10	These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories.
Status Date	Stores the date on which the patron was registered in the institution	See the field location in Alma in the image below.
User – Linked From Institution Code	The code of the institution from which the user is linked
User – Linked From Institution Name	The name of the institution from which the user is linked
User – Linked From Other Institution	Indicates if the user is linked from another institution	Possible values: yes/no
User Group	Stores the group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the image below.
User ID	Stores the unique ID of the user
User Primary Identifier	Stores the primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the image below.
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the image below.
User Status	Indicates if the user is active	See the field location in Alma in the image below.
User Title	The title of the user
User Type	Stores the values Internal and External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the image below.

Borrower Details Fields

Alma User Details Page - General Information

Preferred Contact Information

The Preferred Contact Information table is a dimension table that displays the details about the user's preferred contact information such as preferred address, preferred phone, preferred email. and preferred SMS phone number.

For privacy reasons related to security requirements, loans may require anonymization after a defined period of time. Once anonymized, the preferred contact information is no longer viewable and analytics retrieves NULL for these values.

Preferred Contact Information
Field	Description	Additional Information
Line1	Stores the first line of the user's preferred address
Line2	Stores the second line of the user's preferred address
Line3	Stores the third line of the user's preferred address
Line4	Stores the fourth line of the user's preferred address
Line5	Stores the fifth line of the user's preferred address
City	Stores the city of the user's preferred address
Postal Code	Stores the postal code of the user's preferred address
Country	Stores the country of the user's preferred address
State Province	Stores the state or province of the user's preferred address
Address Type	Stores the type of the preferred address such as home or work
Preferred Phone Number	Stores the user's preferred phone number
Preferred SMS	Stores the user's preferred phone number for SMS
Preferred Email	Stores the user's preferred email for correspondence
Preferred Contact Note	Stores a note regarding the user's preferred address

Loan Operator Details

The Loaned By table is a dimension table that displays the details about the staff user that created the loan, such as name, job title, and status.

The field descriptions can be found in the User Details shared dimension.

Loan Operator Details
Field	Description	Additional information
Birth Date	The birth date of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Birth Date	The birth date of the user
Campus Code	The campus code of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Creation Date	The date that the user was created in the system	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Creator	The user name of the user that created the user in the system	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Default Language	The default language of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Expiry Date	The date on which the user is to expire and no longer be able to get service from the system	Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester. For more information, see How to Make Items Have Due Dates at the End of the Semester. See the field location in Alma in the figure Alma User Details Page – General Information, below. For the date that the patron's user account expires in the library, use Loan Details > Patron Expiry Date.
External ID	The ID of the user in the originating system
First Name	The user’s first name	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Gender (Not in Use)	Stores male or female	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Identifier 1	Stores identifier 1. The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Choosing a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support.
Identifier 2	Stores identifier 2. See details in "identifier 1" above.
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Job Title	The job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Last Name	The user’s last name	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Middle Name	The middle name of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Modification Date	The date of the modification of the user record	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Modified By	The name of the user that modified the user record	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Preferred First Name	The user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	The user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	The user's preferred middle name	See the field location in Alma in the image below.
Primary identifier	The primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Purge Date	The date on which the user record is to be deleted from Alma	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Resource Sharing Library	The resource sharing library assigned to the user.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Statistical Categories 1-5	These fields allow you to map five statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields.
Status	Indicates if the user is active	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Status Date	The date on which the patron was registered in the university	See the field location in Alma in the figure Alma User Details Page – General Information, below.
User Group	The group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the figure Alma User Details Page – General Information, below.
User ID	The unique ID of the user
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the figure Alma User Details Page – General Information, below.
User Type	The values Internal, Internal with external authentication, or External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. Internal with external authentication - like Internal type except that the user name and password are managed externally. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the figure Alma User Details Page – General Information, below.

Some of the fields of the Loan Operator Details dimension are taken from the fields of the User Details page:

Alma User Details Page - General Information

Return Operator Details

The returned By table is a dimension table that displays the details about the staff user that returned the loan, such as name, job title, and status.

The field descriptions can be found in the User Details shared dimension.

Return Operator Details
Field	Description	Additional information
User ID	The unique ID of the user
Primary identifier	The primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the figure Alma User Details Page – General Information, below.
User Type	The values Internal, Internal with external authentication, or External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. Internal with external authentication - like Internal type except that the user name and password are managed externally. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the figure Alma User Details Page – General Information, below..
User Group	The group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the figure Alma User Details Page – General Information, below.
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the figure Alma User Details Page – General Information, below.
First Name	The user’s first name	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Last Name	The user’s last name	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Middle Name	The middle name of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Preferred First Name	The user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	The user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	The user's preferred middle name	See the field location in Alma in the image below.
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Job Title	The job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Gender (Not in Use)	Stores male or female	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Birth Date	The birth date of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Campus Code	The campus code of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Status Date	The date on which the patron was registered in the university	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Expiry Date	The date on which the user is to expire and no longer be able to get service from the system	Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester. For more information, see How to Make Items Have Due Dates at the End of the Semester.
Birth Date	The birth date of the user
Status	Indicates if the user is active	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Creation Date	The date that the user was created in the system	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Modified By	The name of the user that modified the user record	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Modification Date	The date of the modification of the user record	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Expiry Date	The date on which the user is to expire and no longer be able to get service from the system	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Purge Date	The date on which the user record is to be deleted from Alma	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Default Language	The default language of the user	See the field location in Alma in the figure Alma User Details Page – General Information, below.
Creator	The user name of the user that created the user in the system	See the field location in Alma in the figure Alma User Details Page – General Information, below.
External ID	The ID of the user in the originating system
Identifier 1	Stores identifier 1. The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Choosing a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support.
Identifier 2	Stores identifier 2. See details in "identifier 1" above.
Statistical Categories 1-5	These fields allow you to map five statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Resource Sharing Library	The resource sharing library assigned to the user.

Some of the fields of the Return Operator Details dimension are taken from the fields of the User Details page:

Last Renewal Date

The Last Renewal Date table is a dimension table that stores details about the renewal date of a specific loan. This dimension was created before the Renewal Date dimension was added and is less useful now. The primary keys are Date_Key.

Last Renewal Date
Field	Description	Additional Information	Data Type	Data Size
Last Renewal Date	The current course end date of the purchase request	The date in the format DD/MM/YYYY	DATE
Last Renewal Start of Week	The date of the first business day of the week	The date in the format DD/MM/YYYY	DATE
Last Renewal Week Number	The number of the week of the year	There are 52 weeks in a year.	VARCHAR	2
Last Renewal Month Key	The month of the date in number format	For example - February will show the number 2 in this column. This field is useful when you want to sort by month.	INT
Last Renewal Month	The month of the date in text format	The month, for example, "February"	VARCHAR	20
Last Renewal Full Month	The year and month that the purchase request was modified	The month in text format and the year. For example - Feb 25 (for February 2025)	VARCHAR	20
Last Renewal Quarter	The quarter in the year in which the purchase request was modified	The quarter of the date in a display format such as Q1	VARCHAR	20
Last Renewal Year	The year in which the purchase request was modified	The year of the date in the format YYYY . For example - 2025	VARCHAR	20
Last Renewal Year-Month	The year and the month in which the purchase request was modified	The year and the month in the format YYYY-MM	VARCHAR	250
Last Renewal Fiscal Month Key	The fiscal month of the date in number format	For example - If the fiscal year starts in June, this column will show the number 1 for June, the number 2 for July, and so on.	INT
Last Renewal Fiscal Year	The fiscal year of the date in string format	The year is presented according to the description in the mapping table "Fund and Ledger Fiscal Period". For more information, see Configuring Fund and Ledger Fiscal Periods	VARCHAR	50
Last Renewal Date Filter	Used to filter report results by date	Possible values: Current Academic Year Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago	VARCHAR	100
Last Renewal Date	The date in a hierarchy format	Enables the user to drill down from the year to the month to the specific date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Physical Item Details

The Physical Item Details table is a dimension table that stores details about the physical item details. The primary key is ITEM_ID.

Physical Item Details
Field	Description	Additional Information
Accession Number	A sequential code used to file items on the shelf.
Barcode	The unique identifier of the specific physical item.	This field is limited to 128 characters.
Base Status	Indicates the availability of the item in its permanent location (in place/not in place).
Chron I	The main level of chronology - usually the year.
Chron J-M	Additional chronology fields
Creation Date	The date that the physical item was created.
Creator	The username of the operator that created the physical item.
Description	The description of the item.
Display Temp Call Number	A normalized temporary call number for display.
Due Back Date	Indicates the date that the item is due back at the library.
Enum A	The main level of enumeration - usually the volume.
Enum B-H	Additional enumeration fields
Expected Receiving Date	The date when a purchased item is expected to arrive at the library.
Fulfillment Note	The fulfillment note.
Has Committed to Retain	Indicates if the library has committed to retain the item
Holding ID	The unique identifier of the holding
Internal Note 1-3	Holds internal notes
Inventory Date	The last time inventory was checked (not currently in use).
Inventory Number	The inventory number
Inventory Price	The price of the physical inventory for each physical item
Is Magnetic	Whether the item is magnetic material or not.
Item Call Number	The item call number for display
Item Call Number Type	The item call number type
Item Copy ID	The ID of the copy of the item	The field “Item Copy ID” folder comes from the item record and not from the holdings record. It is visible in the physical item editor in the “general” tab and is called “Copy ID”.
Item Policy	Defines the conditions under which a request for this item can be fulfilled.
Last Loan Date	The last time the item was loaned.
Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.
Library City	The city of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.
Library Country	The country of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma isCountry.
Library Name (Active)	The library name of active (not deleted) libraries.	The same as Library Name without deleted libraries.
Library Postal Code	The postal code of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.
Library State Province	The state or province of the library.	Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.
Lifecycle	Indicates whether the item is active or deleted.
Material Type	Describes the nature of the material represented by the item record.
Modification Date	The date that the physical item was modified.
Modified By	The user that modified the physical item.
Originating System ID	The ID of the item in the source system from which it has been imported.
Permanent Call Number	The permanent call number.
Physical Condition	The physical condition of the item.	Possible values: Brittle Damaged Deteriorating Fragile None
Physical Item ID	The ID of the physical item
Process Type	When the item is being processed (acquisition/loan/bindery/etc) this indicates the type of processing.
Provenance Code	A code used to identify separate items that belong to different groups (but may be shelved together).
Public Note	The public note of the item.
Receive Number	A sequential number assigned by the library to help maintain inventory.
Receiving Date	The date the material was actually received/activated for the first time.
Receiving Date and Time	The date and time the material was actually received/activated for the first time
Replacement Cost	The replacement cost	In order to filter your report based on the Replacement Cost field, you must add a second copy of this field and edit the formula with the following CAST("Physical Item Details"."Replacement cost" AS DOUBLE). This causes Alma Analytics to treat the field as numeric.
Retention Note	A free-text note concerning the library's commitment to retain the item
Retention Reason	The reason the library has committed to retain the item
Statistics Note 1-3	Holds statistic notes
Storage Location ID	The ID of the storage location.
Temp Call Number Type	A call number type provided when the item is in a temporary location.
Temp Physical Location In Use	Whether the item is currently (at the time at which the report is run) in a temporary location or in a permanent location. For example: An item was moved from a permanent location to a temporary location on November 28, 2017. It was loaned on November 29, 2017, and when it was loaned, it was still in a temporary location. It was returned from loan on December 13, 2017. On December 14, 2017 it was returned to its permanent location. If an Analytics report was run between November 28 and December 13, the Temp Physical Location In Use is Yes. If the report was run before November 28 or after December 13, the Temp Physical Location In Use is No.
Temporary Item Policy	The code of the temporary item policy
Temporary Library	The temporary library
Temporary Library Code (Active)	The code of the active (not deleted) temporary library
Temporary Library Name (Active)	The name of the active (not deleted) temporary library
Times Loaned	The number of loans including all loans in Alma and also loans from pre-migration.	This field is an attribute field as opposed to the Num of Loans fields which are measure fields.
Weeding Date	A date assigned by the library as the weeding date. By default it is the date that the weeding number was assigned
Weeding Number	A sequential number assigned by the library to help maintain inventory.

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.

Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field	Description	Additional Information	Data Type	Data Size
Institution Code	The code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Code located on the right pane.	VARCHAR	50
Institution Name	The name of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Organization unit name.	VARCHAR	255
Institution Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.	VARCHAR	1000
Institution City	The city of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.	VARCHAR	255
Institution State Province	The state or province of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.	VARCHAR	320
Institution Country	The country of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.	VARCHAR	320
Institution Postal Code	The postal code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.	VARCHAR	200
Institution Timezone	The timezone of the institution.	The timezone is set during implementation.	VARCHAR	255
Data Available As Of	When the institution data became available in analytics.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255
Data Updated As Of	When the institution data was taken from the Alma database.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255

Shared Dimensions with Other Subject Areas

For information concerning shared dimensions with other subject areas, see Shared Dimensions.