Non-circulating settings

Non-circulating settings in Vega allow you to mark entire library shelf locations and collections as In Library Use Only without updating records one at a time. Items marked as non-circulating remain available in the catalog but can't be requested, checked out or placed on hold. They can only be used inside the library.

If all items of a specific format group within a work are non-circulating, the following statements apply.

  • The Request/Place Hold button doesn't appear for that format.

  • Individual items display their usual availability status, followed by In Library Use Only in the Location drawer, Edition table, and on the work format group level.

Defining non-circulating materials in Sierra libraries

In Sierra libraries, you can define materials as In Library Use Only in several ways.

  • In Sierra ILS: Assign the o (LIBRARY USE ONLY) status code to individual items.
    The Item Status Mapping administrative section in Vega Discover controls how the items with this status appear in the catalog. It is recommended that you set the Get it button to Suppress Get It. This hides the Request and Place Holdbuttons on all editions of the impacted items.

  • In Vega Discover Material Type Settings: Select Non-circulating material in the Request Setting column to make all items with a specific material type non-circulating.

    • After you change this setting, the system updates the index and display. The changes can take several minutes to appear in the Catalog.

  • In Vega Discover Non Circulating Settings: Select specific locations where all items are treated as non-circulating.

    • After you change this setting, the system updates the index and display. The changes can take several minutes to appear in the Catalog.

  1. From the Settings menu, select Non Circulating Settings.
    A list of available branches and locations is displayed.

  2. (Optional) Use the search box to locate specific branches or locations.

  3. Select the checkboxes for references and other locations where items can't be checked out.
    The selected locations are displayed next to the list of available branches and locations.

  4. (Optional) Select Clear selections to clear the currently selected locations.

Items in the selected locations are assigned the In Library Use Only status, which is visible in the library catalog. Patrons can't Request or Place Hold on these items.

Defining non-circulating materials in Polaris libraries

In Polaris, you can define materials as In Library Use Only in several ways.

  • In the Polaris ILS: Select the Non-Circulating option for items you wish to mark as non-circulating.

    • Existing items should be reindexed in Vega Discover by running a MARC extraction to apply this flag. For new bibs and items that are created with this flag, indexing occurs overnight.

  • In Vega Discover Material Type Settings: Select Non-circulating material in the Request Setting column to make all items with a specific material type non-circulating.

  • In Vega Discover Non Circulating Settings: Select collections or branch locations where all items are treated as non-circulating.

  1. From the Settings menu, select Non Circulating Settings.
    There are two tabs to choose from - By Collection and By Shelf Location.

  2. In the By Collection tab, select the checkboxes for any non-circulating collections.
    The selected collections are displayed next to the list of available collections.

  3. (Optional) Use the search box to locate specific collections.

  4. (Optional) Select Clear Selections to remove currently selected collections.

  5. Open the By Shelf Location tab.

  6. Select the checkboxes for references and other locations where items can't be checked out.
    The selected locations are displayed next to the list of available branches and locations.

  7. (Optional) Use the search box to locate specific branches or locations.

  8. (Optional) Select Clear Selections to remove currently selected locations.

Items in the selected collections and locations are displayed as In Library Use Only in the library catalog, and can't be checked out.